Pialba State School has an expression of interest open for an Administrative Officer (AAEP) to join the team. In this role, you will support the effective and efficient administrative management of the school by providing timely and relevant assistance to the Principal and Business Manager. You will work within established guidelines to resolve routine issues and consult with leadership on more complex or non-routine matters

Come join us and be part of a supportive school environment where your administrative skills make a real impact.

Job details

This is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.  

Image courtesy of Pialba State School

About the School 

Pialba State School, located in beautiful Hervey Bay, offers a high-quality education for students from Prep to Year 6 in a supportive and structured learning environment. We maintain a strong culture of high expectations, where safety, respect, responsibility and active learning guide everything we do. Our dedicated staff deliver a consistent and engaging curriculum with a strong focus on English and closely monitor student progress to ensure every learner achieves their goals. With strong transition programs, a focus on behaviour and routine, and a close partnership with Hervey Bay State High School, Pialba is a rewarding and inspiring place to work and grow.

About The Role 

Pialba State School is seeking expressions of interest for a part-time Administrative Officer (AAEP) to join our supportive team, working 53 hours per fortnight at 0.73 FTE. In this role, you will provide a range of day-to-day administrative and support services under the direction of the Principal or Business Manager, including reception duties, student record management, correspondence, and coordination of student transport. You will also assist with HR-related tasks for school support staff, such as managing timesheets, leave applications, and relief arrangements, helping to ensure the smooth and efficient operation of the school.

Your Responsibilities 

As the Administrative Officer (AAEP), your opportunities and responsibilities will include, but are not limited to:  

• Autonomy to perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Assist with human resources tasks for school support staff, including printing of timesheets, leave applications and rosters. Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed. 

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position. 

Interested? To Apply 

• Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history). 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applicants need to be a current Queensland Government employee to be eligible to apply.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE). The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached role description and candidate information fact sheet and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 245KB)
  Information Package for Applicants
  
  NCR650033_25E - Role Description (PDF, 267KB)
  Role Description