Are you highly organised with strong administrative skills and a passion for delivering high-quality legal support services? Queensland Public Trustee (QPT) is seeking two Executive Legal Secretaries to join our Legal teams. In this role, you'll provide executive and secretarial support to legal professionals, helping ensure the efficient management of legal matters and the smooth operation of a busy legal practice.

Job details

You'll coordinate correspondence, legal documentation, schedules and meetings, support stakeholder engagement, and assist with the effective administration of legal matters. Working closely with lawyers and administrative colleagues, you'll play an important role in enabling the delivery of professional and efficient legal services for Queenslanders.

These are two permanent, full-time opportunities based in Brisbane.

Why join QPT?

• Play a key role in supporting legal services: Provide high-level executive and secretarial support that enables lawyers to deliver timely and effective legal services across a diverse legal practice.
• Contribute to the effective delivery of legal services: Support the coordination of legal matters through document management, stakeholder liaison, scheduling and administrative support activities.
• Work with a wide range of stakeholders: Engage with legal professionals, senior executives, government representatives and external law firms and contacts while contributing to positive service outcomes.
• Be part of a collaborative legal team: Work alongside experienced legal and administrative professionals in a supportive environment focused on delivering high-quality services for Queenslanders.

About you

You are highly organised and proactive and enjoy providing executive and administrative legal support in a fast-moving environment. You have strong attention to detail, excellent communication skills and the ability to manage competing priorities while maintaining confidentiality and professionalism.

To excel in this role, the following attributes will be your keys to success:

• Demonstrated ability to provide high-quality executive, secretarial or administrative support in a legal environment.
• Strong organisational skills, with the ability to manage correspondence, appointments, documentation and competing priorities effectively.
• Well-developed written and verbal communication skills, with the ability to liaise professionally with internal and external stakeholders at all levels.
• Proficiency in Microsoft Office applications and the ability to quickly learn and utilise records, document management and business information systems.
• Ability to work collaboratively within a team environment while exercising initiative and sound judgement in the management of day-to-day responsibilities.
• A commitment to maintaining confidentiality, professionalism and high standards of customer service.

Interested in applying?

Please provide the following information in your application:

• A cover letter (maximum two pages) telling us what you will bring to the role and your motivation for applying.
• Your current CV or resume (maximum three pages is recommended), including any mandatory and/or other requirements.
• Details of two referees who have a thorough knowledge of your capabilities, work performance and conduct within the previous two years. It is preferable to include your current or immediate past supervisor.

Only those persons eligible to work in Australia may be employed by QPT. Prospective employees will be required to provide proof of identity and documentary evidence of their right to work in Australia.

QPT is a value for money independent state trustee service dedicated to trust and estate administration and advancing and safeguarding the rights, interests and wishes of Queenslanders in need of financial management. We have been looking after Queenslanders and their families since 1916.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• AO3 - Executive Legal Secretary (PDF, 346KB)
  Role Description