The Executive Legal Secretary position is essential to the effective functioning of the Office of the Official Solicitor, delivering timely and high-quality executive secretarial support. Reporting to the Manager of the Legal Administrative Support Team, you will also assist in leading a small group of administrative professionals, ensuring efficient operations within the Legal Services.

Job details

About the role

As Executive Legal Secretary, you will play a key role in supporting the Office of the Official Solicitor by delivering high-level secretarial expertise and helping ensure timely legal advice. You will also contribute to team leadership under the guidance of the Legal Administrative Support Manager.

This is a permanent opportunity, based in our Brisbane CBD location.

About you

This role delivers high-level secretarial support across legal teams, ensuring accurate transcription, effective correspondence handling, and seamless schedule coordination. It also facilitates stakeholder engagement, meeting logistics, and system support to maintain smooth legal operations.

The following attributes are essential to your success in this role:

• Deliver executive secretarial support to legal teams, including transcription and dictation services
• Engage with internal and external contacts across all levels, manage issues, and provide updates as needed
• Oversee file and document management, including drafting, tracking, and organising legal communications
• Maintain and monitor appointment schedules including coordinating travel arrangements
• Handle telephone enquiries, ensuring they are efficiently routed to the relevant team or individual
• Schedule and manage meetings and events, with responsibility for recording minutes as needed
• Assist in the coordination of relevant information systems (e.g. Affinity) and software e.g. Microsoft Office and Content Manager

 What we offer

• Autonomy and direct client contact whilst still receiving the support of having their work quality assured
• Opportunities for personal and professional growth
• Supportive culture prioritising employee mental health and wellbeing, including support of flexible working arrangements

Interested in applying?

Please provide the following information:

• A cover letter (maximum two pages) telling us what you will bring to the role and your motivation for applying.
• Your current CV or resume (maximum three pages is recommended), including any mandatory and/or other requirements.
• Details of two referees who have a thorough knowledge of your capabilities, work performance and conduct within the previous two years. It is preferable to include your current or immediate past supervisor.

Only those persons eligible to work in Australia may be employed by QPT. Prospective employees will be required to provide proof of identity and documentary evidence of their right to work in Australia.

QPT is a value for money independent state trustee service dedicated to advancing and safeguarding the rights, interests and wishes of Queenslanders in need of financial management, trust and estate planning and administration support. We have been looking after Queenslanders and their families since 1916.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• AO3 Executive Legal Secretary Customer Legal Services. (PDF, 738KB)
  Role Description