The Program Workforce Unit is responsible for providing logistical and administrative support for activities undertaken by QCAA to quality assure assessments, recruitment, Section 41 casual payroll and provide support for senior syllabus reviewing and Standards Setting.

Job details

What you will do

In the Senior Project Officer (Invigilation) role, you will oversee the QCAA invigilation program including the management and coordination of all aspects of the examination invigilation process. This will include:

• Coordinating and managing the recruitment and deployment of invigilators for examination sessions, including assigning invigilators based on availability and expertise, ensuring they are briefed on responsibilities and protocols, and maintaining communication channels with invigilators and schools.
• Preparing reports, submissions, briefings and correspondence as needed for senior officers, management, internal and external stakeholders.
• Identifying risks and issues and developing mitigation strategies to manage or resolve issues as pertaining to project, logistics or IT solutions.
• Managing critical project information such as milestones and expenditure to ensure project data is up to date at all times within provided systems.
• Developing, maintaining critical relationships with partners, stakeholders and service providers for the purpose of achieving and sustaining high level outcomes.
• Promote an effective working culture by capturing and sharing knowledge and supporting colleagues to develop a sense of collaboration among team members.

Reporting relationships

This role reports to the Manager, Program Workforce Unit. Although no roles directly to this role casual employees may report to this role during event times throughout the year.

What we are looking for

• Thinks critically and acts on the broader purpose of the system (leads strategically)
• Gathers insights and embraces new ideas and innovation to inform future practice (stimulates ideas and innovation)
• Demonstrates accountability for the execution and quality of results through professionalism, persistence and transparency (drives accountability and outcomes)
• Maintains a high standard of practice through governance and risk management (demonstrates sound governance)
To be successful in this role you will have demonstrated analytical, conceptual, and problem-solving skills and an ability to coordinate multiple tasks within agreed priorities, timeframes, and accountabilities. Experience in a project environment, including scheduling, risk management, reporting, and an ability to coordinate the delivery of work packages would be advantageous.
The preferred candidate will have knowledge of appropriate project management techniques, methodologies, and tools (preferably Agile or Prince2Agile).

How to apply

Please read the information in this document and the Information for Applicants document. Your application should include:
• a letter or statement (up to 2 pages maximum) that addresses the points outlined in the 'What we are looking for' section
• your résumé that details your qualifications and experience, and the names of two work-related referees, one of which should be your immediate supervisor.
Documents must be in Microsoft Word or PDF format and use at least 11-point font size.
Apply online at www.smartjobs.qld.gov.au.
If you have technical difficulties or to discuss reasonable adjustment options, please email peopleandculture@qcaa.qld.edu.au.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

The QCAA is committed to selecting the person best suited to the role and to furthering equity and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• AO6_Senior Project Officer invigilation_July 2024 (PDF, 152KB)
  Role Description
  
  QCAA Information for applicants (PDF, 216KB)
  Information Package for Applicants