We are looking for a Medical Typist / Administration Officer to join us on permanent full-time basis. The successful candidate will provide a confidential medical transcription service. This includes the typing of anatomical pathology, autopsy, haematology and cytopathology reports from electronic recordings and handwritten medical reports in a proficient manner to meet reporting deadlines.

Job details

You will provide administrative support to the laboratory by:

• • Responding to general telephone enquiries and providing pathology results as required to clinical staff.
  • Sorting and preparation of pathology reports for mailing and distribution.
  • General administration and secretarial duties including typing, sorting mail, photocopying, data entry and filing.
  • Performing secretariat duties including organising and collating agendas, arranging and coordinating meetings, providing confidential and accurate minute-taking and distribution of minutes as required.
  • Providing administrative support to the Pathology Stores section.
  • Providing assistance and training to new employees of the Pathology Administration team.
  • Maintaining sufficient stationery and non-clinical supplies.
  • Ordering catering as required.
  • Other duties as directed.

Key competencies (role specific criteria)

You will be assessed on your ability to demonstrate the following:

• Demonstrated knowledge of medical terminology and medical typing experience (specifically pathology).
• Advanced typing and keyboard skills and proficiency in contemporary computer applications such as Microsoft Word, Excel and e-mail systems.
• Knowledge of or the ability to quickly acquire knowledge of the Pathology Queensland patient information system (Auslab).
• Well-developed interpersonal and communication skills, including the ability to work as an effective team member with a willingness to assist others.

Qualifications, registrations and other requirements

• Mandatory qualifications – Nil.
• Typing speed of 60 words per minutes with 98% accuracy required.
• Queensland Health staff will be required to participate in shift, on-call and/or weekend roster arrangements. In some circumstances and following consultation Queensland Health staff may be required to participate in 24-hour shift arrangements.
• Please detail any visa conditions you may have if you are not a permanent resident of Australia.
• We understand that some people may require adjustments to the workplace or the way the work is performed. All applicants are encouraged to advise the panel of any support or reasonable adjustments (i.e. building access, wheelchair access, interpreting services etc.) that may be required.

Vaccine Preventable Diseases (VPD) requirements

• It will be a condition of employment for this role for the employee to be, and remain, vaccinated against one or more of the following vaccine preventable diseases during their employment: Hepatitis A & B, Measles, Mumps, Pertussis, Rubella and Varicella.
• Additional vaccinations including Japanese Encephalitis and Rabies may also be required for this position.
• Existing staff that are engaged prior to 1 July 2016 are not subject to this condition of employment unless they apply for a role with VPD requirements that is with a different Queensland Health entity (i.e. one HHS to another HHS, department to a HHS, or HHS to department).

How to apply

Please provide the following information to the panel to assess your suitability:

• A short-written response (maximum 1 page) on how your experience, abilities, knowledge and personal qualities would enable you to achieve the key responsibilities and meet the skill requirements of the role.
• Your current CV or resume, including two referees who have a thorough knowledge of your capabilities, work performance and conduct within the previous two years. It is preferable to include your current, immediate or past supervisor.
• Late applications cannot be submitted online. For a late application to be considered, please arrange approval and submission via the contact person.
• Applications will remain current for 12 months or for the duration of the vacancy. Future vacancies of a temporary, full time and part time nature may also be filled through this recruitment process.
• Only those persons eligible to work in Australia may be employed by Queensland Health. Prospective employees are required to provide proof of identity and documentary evidence of their right to work in Australia.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• RD Medical Typist AO3 (PDF, 292KB)
  Role Description
  
  QH Information for Applicants Sept 23 (PDF, 939KB)
  Information Package for Applicants