The Strategy and Coordination Branch are looking for an Administration Officer to join their team. The position is part of a team in the Office of the Deputy Director-General (ODDG) providing the required administrative and business support services for the ODDG through undertaking implementation and delivery of assigned projects and activities. In this role you will be required to contribute to the administration of process that support the functioning of the office and is a central point of coordination and communication for the Division.

Job details

What you'll do

• Assist with research, planning, monitoring, and tracking project/program deliverables and outcomes, including preparation of preliminary reports, meeting minutes, schedules, and resources.
• Manage administrative business/governance processes for the QPHaSS Division such as those relating to organisational charts and maintaining various registers.
• Assist with and undertake project work for the Division including but not limited to communication, engagement, strategy, and governance.
• Provide timely advice to internal and external stakeholders on the progress and designated projects, programs and activities within area of responsibility.
• Assist in the preparation and dissemination of high-quality project documentation and communications to a broad range of stakeholders.
• Be an effective team member, willing to learn and actively participate as part of a high performing team assisting with ad hoc administrative support functions and contributing to the quality improvement of procedures. 

About you

We are searching for someone who has:

• Demonstrated high level oral and written communication skills with the ability to establish and maintain effective client relationships with internal and external stakeholders.
• Demonstrated proficiency in delivering high level administrative and project support including the ability to quickly prioritise and flexibility to adapt to changing demands in an industrially sensitive environment.
• Proficiency in managing multiple tasks and incoming requests to achieve effective results in tight deadlines.
• Demonstrated ability to self-motivate and work autonomously, combined with a good understanding of when to collaborate and/or seek advice before making a decision.
• Demonstrated ability to analyse issues, develop collaborative solutions and adopt a proactive approach, with minimal direction, whilst delivering high quality work.
• Well-developed skills in the use of email and Microsoft Office applications including Word, Excel and PowerPoint.

Why work with us?

Work alongside passionate professionals in a supportive and inclusive environment that values people and prioritises employee success and wellbeing. This includes:

Competitive salaries

• 12.75% superannuation
• 17.5% leave loading

Employee wellbeing

• Access to 24/7 confidential employee support providers and counsellors including for immediate family members
• Additional flexibility to support your work life balance including access to generous leave entitlements, such as purchased leave, domestic violence leave, reproductive health leave, cultural leave, study and examination leave.

Professional development

• Career progression with more than 300 diverse career pathways and career support to take you further!
• Access to a variety of programs and initiatives to support training and career growth.
• Grow your skills through hands-on experience and access to internal training opportunities and additional financial and leave benefits for approved external training and development.

Our commitment to equity, diversity and inclusion 

At Queensland Health, our work environment is inclusive and supportive, and we value our employees. We are an equal opportunity employer and encourage applications from people of all cultures, abilities and backgrounds.

Our commitment to cultural safety, equity, diversity and inclusion means we understand some people may need changes to the recruitment process. If you need support during the recruitment process, such as meeting with the panel virtually instead of in person, please reach out to the hiring manager. We value diverse candidates and your need for adjustments will not affect our hiring decisions. 

Ready to apply?

For further information on how to apply please review the attached Role Description.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis such as temporary, full time or part time.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Pack - July 2025 (PDF, 911KB)
  Information Package for Applicants
  
  QLD645838 Administration Officer RD (PDF, 981KB)
  Role Description