Pacific Pines State High School is a rapidly growing and welcoming school that values strong relationships between staff, parents, and students.

These relationships form the foundation of our teaching and learning practices and contribute to a positive, supportive and inclusive school culture.

We are seeking a highly organised, professional and proactive Executive Services Officer to join our team. In this role, you will provide high-level confidential executive and administrative support to the Principal and Head of School while contributing to the effective operation and strategic priorities of the school.

Job details

About the School:

At Pacific Pines State High School, we instil a sense of personal and collective integrity in our students which will serve them well throughout their lives. In conjunction with our families, we nurture our students with a sense of purpose and a clear set of behavioural standards and lifelong values.

About the Role:

As the Executive Services Officer, you will support the effective management and administration of the school by delivering high-quality executive assistance and operational support to the Principal, Head of School and Leadership Team. You will play a key role in ensuring efficient communication, coordination and administration across the school environment.

Key Responsibilities include:

• Provide high-level confidential executive and administrative support to the Principal and Head of School, including preparation of correspondence, reports, agendas and meeting documentation.
• Coordinate the Principal and Head of School diary, appointments, meetings and travel arrangements while managing competing priorities and ensuring efficient time management practices.
• Prepare and maintain accurate records, documentation and administrative systems in accordance with departmental standards and school procedures.
• Provide executive support for meetings including preparing agendas, distributing papers, taking minutes and following up action items.
• Undertake administrative processes associated with student suspensions and exclusions, ensuring accurate and timely documentation.
• Liaise professionally with staff, students, parents, community representatives and external stakeholders on behalf of the Principal, Head of School and Leadership Team.
• Undertake research, project coordination and administrative activities to support school operations and strategic initiatives.
• Monitor and prioritise incoming correspondence, enquiries and requests while maintaining confidentiality and professionalism.
• Maintain effective office systems and procedures to support the smooth operation of the Executive Office.
• Support the coordination of school events, functions and leadership activities as required.
• Provide advice and information regarding departmental policies, procedures and administrative processes where appropriate.
• Maintain a high standard of accuracy and professionalism across all administrative tasks using Microsoft Office applications and departmental systems.

Submit Your Application:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page response to the How you will be assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• SER689543_26T Role Description (PDF, 330KB)
  Role Description
  
  Applicant Information Package (PDF, 232KB)
  Information Package for Applicants