Join the dynamic team at Pimpama State Secondary College as an Executive Assistant and play a key role in supporting the effective operation of the school's leadership team.

This rewarding opportunity is ideal for a highly organised and professional individual who thrives in a fast-paced environment and is committed to delivering exceptional administrative support.

If you are a proactive team player with strong communication and organisational skills, we encourage you to apply.

Job details

Who We Are:

Pimpama State Secondary College is a rapidly growing school in the northern Gold Coast corridor, providing quality education for students in Years 7-12.

The college is committed to excellence in teaching and learning, with a strong focus on student achievement, wellbeing, and future pathways.

Through innovative programs, contemporary learning environments, and strong community partnerships, Pimpama State Secondary College supports students to become confident, successful, and engaged lifelong learners.

Step Into Your Next Chapter:

As the Executive Assistant (AO3) at Pimpama State Secondary College, you will provide high-level administrative and executive support to the Principal and senior leadership team, contributing to the effective operation of a dynamic and growing school community.

This role requires exceptional organisational skills, attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment.

You will coordinate executive schedules, prepare correspondence and reports, support meetings and events, and act as a key liaison between the leadership team, staff, students, parents, and external stakeholders.

The successful applicant will demonstrate strong communication skills, professionalism, initiative, and a commitment to delivering high-quality administrative services that support positive educational outcomes.

Responsibilities include:

• Provide confidential administrative and secretarial support to the Principal/Executive Principal, including word processing, data base and spread sheet applications and produce advanced desktop published documents.
• Oversee the delivery of documentation presented to the Principal/Executive Principal, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required.
• Maintain effective time management practices for the Principal/Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.
• Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.

Please view the role description for a full list of responsibilities.

Submit Your Application:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 286KB)
  Information Package for Applicants
  
  SER692200_26P Role Description (PDF, 279KB)
  Role Description