As the Executive Assistant, you will provide high-level executive, administrative and confidential secretarial support to the Principal/Executive Principal, ensuring the efficient coordination of school operations, communications, meetings and stakeholder engagement.

The role is responsible for managing complex administrative processes, records management, financial and human resource reporting, and maintaining effective relationships with staff, parents, government agencies and external stakeholders to support the delivery of quality educational services.

Job details

About the Department of Education:  

Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us.

Who We Are:

Jimboomba State School provides a secure, caring and stimulating environment which focuses on the development of each student to his/her fullest potential, academically, socially, physically and emotionally. Learning is undertaken in an innovative, encouraging way, whilst promoting independence and technological proficiency to confidently meet future challenges. 

Your role:

This is a circuit schools role spread across Jimboomba State School (0.4 FTE) and Flagstone State School (0.6 FTE).

Responsibilities include:

• Provide confidential administrative and secretarial support to the Principal/Executive Principal, including word processing, data base and spread sheet applications and produce advanced desktop published documents.
• Oversee the delivery of documentation presented to the Principal/Executive Principal, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required.
• Maintain effective time management practices for the Principal/Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.
• Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.Coordinate the provision of administrative and executive support to conferences and meetings, including organising room bookings, travel, accommodation and registrations.
• Coordinate the dissemination of inform.ation to office personnel and provide advice regarding office administrative procedures.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page response to the How you will/may be assessed section of the attached role description. 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.  

Applications from recruitment agencies will not be accepted.  

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions. 

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 286KB)
  Application Kit
  
  SER694237_26T Role Description (PDF, 300KB)
  Role Description