We are seeking a highly organised and proactive Administration Officer to support the effective day-to-day operations of our school. This is a diverse and rewarding role that provides administrative support across human resources, finance, facilities and school operations while working closely with the Principal, Business Manager and school leadership team.

If you enjoy working in a fast-paced environment, have strong organisational skills and are committed to delivering high-quality customer service, we'd love to hear from you.

This position is being offered in a Permanent Part-Time capacity (0.83FTE), 60 hours per fortnight.

Job details

About our School:

Palm Beach State School is a supportive and inclusive primary school located just 200 metres from the beach on the Gold Coast, catering for approximately 900 students from Prep to Year 6. Guided by our vision of “Every Student Succeeding”, we are committed to providing high-quality learning experiences that support every child's academic, social and emotional growth. Our dedicated staff foster a culture of excellence, respect and belonging, with a strong focus on personalised learning, literacy and numeracy development, and helping students reach their full potential. Students enjoy a broad range of opportunities across the arts, sport, technology and enrichment programs, including our popular surfing program. We value strong partnerships with families and the wider community and are proud to be a welcoming school where every child feels safe, supported and inspired to learn.

About the Role:

As the Administration Officer, you will:

• Provide administrative support across human resources, finance, facilities and school operations.
• Coordinate recruitment, onboarding, staffing processes and support workforce planning.
• Assist with financial administration, including budgets, purchasing, payments and record management.
• Support the coordination of school facilities, asset management, maintenance and capital works.
• Maintain staff records, Blue Card processes, compliance requirements and workforce data.
• Identify opportunities to improve administrative processes and contribute to the efficient operation of the school.
• Provide high-quality advice and customer service to staff while ensuring compliance with departmental policies and procedures.

For more information, please see the attached Role Description.

About You:

You are a motivated and adaptable administrator with excellent organisational, communication and problem-solving skills.

You can manage competing priorities, maintain confidentiality and work collaboratively with a wide range of stakeholders.

To be successful, you will demonstrate:

• Ability to communicate with empathy and influence in order to address problems and obtain cooperation and assistance in meeting required objectives.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated high level word processing and spreadsheet experience, and ability to use school systems and web-based applications.
• Knowledge of OneSchool will be highly regarded.
• Ability to quickly acquire knowledge and understanding of school operations, standards and work processes
• A commitment to delivering high-quality customer service and continuous improvement.

Interested? To Apply:  

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
• Attach evidence of the mandatory requirements outlined in the attached role description

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions. 

Documents

Before applying for this vacancy please ensure you read the documents below.

• Application Information Package (PDF, 285KB)
  Information Package for Applicants
  
  SER695776_26P - Role Description (PDF, 277KB)
  Role Description