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Administration Officer
Spring Creek
Start a new journey with us! • West Moreton Health has a vacancy for an administration officer to join our team.
• Permanent Full-time
Job details
| Position status | Permanent |
|---|---|
| Position type | Full-time |
| Occupational group | Administration |
| Classification | AO3 |
| Workplace Location | Brisbane - West |
| Job ad reference | QLD/WM633680_04 |
| Closing date | 22-May-2025 |
| Job duration | |
| Contact person | Curtis Miller |
| Contact details | 0732718269 Access the National Relay Service |
About the role
The role of the Administration Officer is to support the Nurse Unit Manager and Clinical staff of the Health Centres in the Prisons.
Key responsibilities of the role include:
- Respond to general reception enquiries by answering all incoming telephone calls and ensuring accurate transfer of messages and information to support patients and/or staff.
- Perform secretariat functions for relevant meetings.
- Follow Qld Health recommendations and expectations in relation to managing and maintaining filing systems.
- Assist with patient discharges and transfers when required through timely coordination of all required paperwork, transport and updating of hospital and Qld Corrective Services information systems.
- Contribute to workflow efficiencies of Prison Health Services (PHS) and throughout the Health Service by liaising with a range of staff to coordinate ordering and scanning PHS charts, and processing requests which are received by the PHS Health Information email address.
About you
Our ideal candidate will be someone who can demonstrate the following:
• Sound verbal and written communication skills with the ability to interact professionally and sensitively with all levels of staff, patients and the general public and to provide an administrative support function to a multidisciplinary team within a health care environment.
• Exceptional organisation and prioritisation skills and the ability to work autonomously in a self-directed manner while contributing to patient flow.
• Knowledge of or the ability to rapidly acquire knowledge of internal information systems in addition to Microsoft Word and Excel.
• Knowledge of or the ability to rapidly acquire knowledge of basic medical terminology to extract and interpret pertinent information from patient medical records and hospital information systems.
• Maintain discretion and exercise judgment where necessary within the scope of your role to solve immediate problems in situations where precedents have not been set and procedures not defined, ensuring a satisfactory outcome.
Mandatory Requirements:
- Vaccinated against, and remain vaccinated against, certain vaccine preventable diseases (VPD) as outlined in the Health Employment Directive NO. 01/16
About West Moreton Health
West Moreton Health is one of the most rapidly evolving health services in the south east corner, with a community growth expected to almost double to more than 588,000 by 2036. Our vision is for a robust hospital and health service that includes fit-for-purpose spaces, interconnected buildings, multi-disciplinary health services, research, education and community partnerships.
To read more on how West Moreton Health are committed to transforming and optimising our care, to meet the health care needs of our growing and diverse community – Follow this link
Benefits
- 17.5% annual leave loading (Additional allowances/entitlements may apply)
- 12.75 % employer contribution to superannuation
- Professional development
- Salary sacrificing options
- Wellness programs
- Employee Assistance Service (EAS).
To apply
Further information regarding this role please download and read the attached Role Description and Information Packages. You will need to submit your Cover Letter, CV or Resume including the names and contact details of two referees and a short response (maximum 1-2 pages) on how your experience, abilities, knowledge and personal qualities are relevant to the role.
Applications to remain current for a period of 12 months and may be used to fill a similar vacancy.
Aboriginal and Torres Strait Islander people are strongly encouraged to apply for all West Moreton Health vacancies.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Documents
Before applying for this vacancy please ensure you read the documents below.
-
WM633680_04 Admin Officer PYDHS RD (PDF, 121KB)
Role Description
Joining the West Moreton Health Community (PDF, 301KB)
Information Package for Applicants
WMH Leadership Standards (PDF, 241KB)
Information Package for Applicants
