We are excited to offer a permanent full-time role based in Herston for a Executive Support Officer, Quality Systems. This role will provide high level administrative support for the Quality Managers and Quality Coordinators based at Herston and Coopers Plains. Key responsibilities include generation of statewide reports and documents, minute taking, database management, scheduling of meetings, administrative support for accreditation and surveillance visits and preparation of high-level correspondence.

Job details

Undertake other administrative tasks as required including, but not limited to, maintenance of records, data cleansing, data manipulation, data importing and exporting requirements and contribute to reporting on performance outcomes as required.

Coordinate the timely dispatch and tracking of incoming and outgoing executive correspondence by ensuring correspondence is prepared in compliance with corporate requirements, as well as initiation of follow up actions.

Key competencies (role specific criteria)

You should consider the key competencies below and include commentary about them in your suitability statement and/or resume.

• Proven executive support experience and ability to deliver high quality outcomes. 
• Proven effective oral, typing, and written communication skills, and a demonstrated ability to manage complex, sensitive and confidential information.
• Knowledge of specialised software including Microsoft Suite, Outlook, and other programs applicable to quality management.
• Demonstrated ability to work autonomously and coordinate multiple tasks within agreed priorities, timeframes, and accountabilities with high attention to detail.
• High level organisational skills and demonstrated initiative.
• Proven ability to build and develop effective relationships and positively influence team morale.

Qualifications

• Nil
• A qualification or certification in business, or quality systems is highly desirable.

Visa Conditions

• Please detail any visa conditions you may have if you are not a permanent resident of Australia.

Other Requirements

• Applicants should note that this position is not eligible for the fringe benefit tax (FBT) exemption cap.
• Note travel between sites across Brisbane is a requirement for the role, so a C class licence is desirable.
• We understand that some people may require adjustments to the workplace or the way the work is performed. All applicants are encouraged to advise the panel of any support or reasonable adjustments (i.e. building access, wheelchair access, interpreting services etc.) that may be required.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• QH Welcome Pack Sept 23 (PDF, 181KB)
  Information Package for Applicants
  
  QLD615657 ESO PFT (PDF, 532KB)
  Role Description