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Executive Assistant
Legal Services: Corporate; Brisbane
As the Executive Assistant, Legal Services, you will be offered a unique opportunity to provide top-level, confidential support to the General Counsel and become an integral part of the team’s cohesion and effectiveness.
This role offers variety, a level of autonomy and development for someone who wants to make a difference. You will find ways to drive improvements in how we operate and our processes. Working with a dynamic and changing environment, you will need to be agile, demonstrate our Guiding Principles and contribute to workplace culture.
Job details
| Position status | Permanent |
|---|---|
| Position type | Full-time |
| Occupational group | Administration |
| Classification | AO4 |
| Workplace Location | Brisbane Inner City |
| Job ad reference | QLD/632835/25 |
| Closing date | 08-May-2025 |
| Job duration | |
| Contact person | Sharmaine Sallaway |
| Contact details | Phone: 07 3452 6813 Access the National Relay Service |
We want you to be a part of a team that is making a difference. Legal Services operates as an independent professional legal practice within the department and is comprised of the General Counsel, directors, lawyers and support staff. We pride ourselves on excellent customer service and work collaboratively with our internal stakeholders to achieve the department's strategic objectives.
Your responsibilities:
• Provide confidential executive and administrative support to the General Counsel in a fast-paced and sensitive working environment including preparing documents, appointment, diary, email and records management, reporting, procurement and travel.
• Contribute to arranging meetings and workshops, preparing agendas and minutes.
• Maintain effective working relationships with the offices of senior executives, internal and external clients, demonstrating diplomacy and tact.
• Develop and maintain effective business systems and processes.
• Administer and support the effective running of Legal Services administrative systems including the legal practice management software and the legal opinion database in collaboration with the Practice Manager and other administration team members.
• Produce reports and summaries in collaboration with the Practice Manager on administrative, financial and reportable matters for consideration by the General Counsel.
• Support the general operations and administration of the Legal Services unit in consultation and collaboration with the Practice Manager and administration team.
• Coordinate and assist the General Counsel and divisional staff with the resolution of administrative tasks and issues.
• Review confidential reports and executive correspondence to assist with quality assurance and manage correspondence and critical information flows through the office.
• Support the implementation of divisional projects, events and training.
• Contribute to fostering a safe, healthy and inclusive workplace culture.
Applications to remain current for 12 months.
Job Ad Reference: QLD/632835/25
Closing Date: Thursday, 8 May 2025
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Pease ensure you download all attachments and follow the instructions on how to apply.
Documents
Before applying for this vacancy please ensure you read the documents below.
