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Executive Support Officer
Office of the Executive Director; Land & Surveying Services; Lands; Brisbane City
Discover a purpose-driven career with the Department of Natural Resources and Mines, Manufacturing and Regional and Rural Development. Unleash your potential and make a difference. Join Resources and #MakeADifference!
We're seeking an organised, proactive Executive Support Officer to join the Office of the Executive Director, Land and Surveying Services. This Brisbane based role supports senior leaders with high-level admin, diary management, correspondence coordination and project support. If you're a skilled communicator who thrives in a fast-paced environment and enjoys improving systems and workflows, this role offers the chance to work closely with senior executives and contribute to meaningful outcomes for Queensland.
Job details
| Position status | Permanent |
|---|---|
| Position type | Full-time |
| Occupational group | Administration |
| Classification | AO4 |
| Workplace Location | Brisbane Inner City |
| Job ad reference | QLD/637034/25 |
| Closing date | 28-May-2025 |
| Job duration | |
| Contact person | Juanita Coombs |
| Contact details | Phone: 0418 762 512 Access the National Relay Service |
Are you a driven and detail-focused admin professional looking to work closely with senior leaders in a high-impact role? Join the Department of Natural Resources and Mines, Manufacturing and Regional and Rural Development as an Executive Support Officer based at 1 William Street, Brisbane. This is a permanent full-time opportunity supporting the Office of the Executive Director, Land and Surveying Services.
About the role:
As Executive Support Officer, you'll provide high-level administrative and project support to the Executive Director and broader Land and Surveying Services (LSS) team. You'll manage executive calendars, prepare documentation, support meetings, and act as the first point of contact for ministerial correspondence and internal communications. This role will see you handling fast-moving priorities, coordinating travel and finance processes, resolving day-to-day administrative issues, and actively contributing to business improvement across the division.
Key responsibilities include:
• Providing confidential administrative support, diary management, and logistical coordination for the Executive Director and LSS senior team
• Supporting meetings and committee work through preparation of agendas, materials, catering, and documentation
• Managing incoming and outgoing ministerial correspondence and approvals, including tracking, distribution and follow-up
• Processing travel bookings, expenses, and corporate card reconciliations
• Maintaining records and systems in accordance with departmental policy
• Supporting small-scale projects or operational improvement initiatives under the direction of the Executive Officer
• Communicating clearly and professionally with internal and external stakeholders
We're looking for someone who:
• Has strong written and verbal communication skills
• Is highly organised, responsive and able to manage shifting priorities
• Demonstrates good judgement, confidentiality, and professionalism
• Has experience working in executive or high-level admin support roles
• Understands corporate systems such as SAP, Aurion, or PowerBI (desirable)
• Brings initiative, positivity, and a commitment to improving ways of working
• Holds a current C class driver's licence (desirable) and is open to occasional travel
Why join us?
We are committed to being a workplace that focusses on people. This is about building resilience, encouraging innovation, and understanding that learning is a journey that never ends.
We promote a safe, inclusive and respectful place to work where all staff feel valued.
We are a mobile, flexible and agile workforce. We live by our guiding principles - proactive, courageous, pragmatic, collaborative, resilient and respectful - underpinned by the Queensland public service values.
What we offer?
• Competitive superannuation and salary sacrificing options
• Flexible working options that encourage a healthy work-life balance
• A variety of fantastic leave provisions, supported across the broader Queensland public sector
• Rewarding professional career development and training opportunities
• Relocation assistance and provisions
• Have visible impact in your community, and directly contribute to making good jobs, better services and a great lifestyle for all Queenslanders.
To know more about the benefits of working with the Department of Natural Resources and Mines, Manufacturing and Regional and Rural Development click here
Applications to remain current for 12 months.
Job Ad Reference: QLD/637034/25
Closing Date: Wednesday, 28 May 2025
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.
Documents
Before applying for this vacancy please ensure you read the documents below.
