In this diverse and challenging role you will help the lawyers with all administrative activities associated with a case file including preparation of correspondence and legal documents; keeping file notes; collecting personal information; preparing briefs; data entry, searches and scheduling appointments.  You will also help the other administrative staff to serve the front counter, maintain equipment and supplies, collect and distribute mail and pay accounts.

Job details

The successful candidate will play an integral role in the following:

• Manage administrative activities associated with a case file including opening, closing and archiving files; transcribing interviews; filing and service of documents; data entry and searches.
• Help the lawyer prepare for matters including preparing correspondence, keeping detailed file notes, gathering personal information from clients, drafting affidavits and preparing summons/ subpoenas.
• Compile briefs for counsel including photocopying, indexing, typing instructions and collection of relevant police material from the police station or prosecutions.
• Act as the first point of contact and manage all incoming calls including providing legal information, referral advice and help clients prepare applications and legal documents.
• Help lawyers prioritise daily tasks and maintain appointments and calendars including scheduling appointments with clients, interpreters, experts and other relevant stakeholders. Also make bookings for rooms, videoconferences, flights, accommodation and hire cars.

You will have:

• You have demonstrated legal administrative experience and are able to work independently.
• You can type with accuracy and speed, use information technology systems such as Microsoft Outlook, Word and Excel and to have the ability to learn organisation specific systems.
• You can communicate effectively with external stakeholders and clients with complex needs and provide courteous, prompt and professional services.
• You can build and sustain positive relationships with team members and colleagues.
• You take on additional duties when required, demonstrate flexibility and reschedule or re-organise work to reflect changes in priority.

What we offer you

• 36.25 hrs per week (full time hours)
• Generous salary packaging
• 12.75% employer super contributions
• Flexible working hours
• Study leave for approved work-related courses.
• Locality Allowance

If this opportunity sounds right for you, see the full position description below for how to apply now for your chance to make a positive impact and work for a supportive organisation that makes a difference.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• AO3 Litigation Support Officer - Family Position Description (Cairns) (PDF, 351KB)
  Role Description
  
  LAQ_00058 Employee Benefits(2) (PDF, 277KB)
  Application Kit
  
  LAQ Information Kit for Applicants (PDF, 448KB)
  Application Kit