Job search
Executive Support Officer
Office Of The Deputy Director-General; Business and Corporate Partnership; Brisbane City
Elevate your administrative career with your next step! Join us as an Executive Support Officer, providing high level direct support to the Deputy Director-General
(DDG) within the Business and Corporate Partnerships Office of the Deputy Director- General (ODDG). You'll assist with managing the DDG's commitments, conduct regular research and review documentation relating to complex and sensitive issues while providing advice and delivering internal support during internal and external meetings for the DDG.
Discover a purpose driven career with the Department of Natural Resources and Mines, Manufacturing and Regional and Rural Development, and unleash your potential to grow. Join NRMMRRD #delivering4qld!
Job details
| Position status | Permanent |
|---|---|
| Position type | Full-time |
| Occupational group | Administration |
| Classification | AO5 |
| Workplace Location | Brisbane Inner City |
| Job ad reference | QLD/648396/25 |
| Closing date | 28-Jul-2025 |
| Job duration | |
| Contact person | Jane Kyle |
| Contact details | Phone: (07) 3199 7905 Access the National Relay Service |
About you
As a successful employee in this role, you will support the Deputy Director-General and the Executive Manager to fulfil their functions. Day to day activities is driven by your response to stakeholder needs and your management of diary and emails, overseeing multiple shared email boxes and allocating priorities to ensure the smooth running of the office will be a direct reflection of your high-level organisational skills.
Your flair for preparation of materials to support meetings and events will include agenda management and following up with various stakeholders' commitments to agreed actions from previous meetings. Your previous administration experience will see you identifying administrative systems and improvements, with the ability to initiate and influence change to increase efficiencies across the office. You'll be a strategic thinker, who can see challenges ahead and react accordingly to diminish risk levels. You'll have natural rigour when reviewing briefs, reports and incoming and outgoing communications, correspondence and briefs, while ensuring accuracy of reporting to relevant business units and teams when required.
Your exposure and administrative experience across Human Resources, Financial processing and procurement activities will allow you to communicate across all facets of the business as required and build on relationships within those disciplines and teams to support your own outcomes and requirements within the ODDG. You'll be someone who has their "finger on the pulse" and understands the changing demands of the business to accommodate various department activities, organisation arrangements and provision of advice on emerging issues.
You'll be tech savvy or have the ability to build quickly on this to support IT assistance, setting up of meeting rooms and functions, and the management of assets associated with electronic devices and access to network drives and similar. This will apply both locally within the building at 1 William Street, as well as any travel arrangements the DDG may be conducting across the state.
If you enjoy a role where no two days are the same, and you like to keep busy with a flair for building relationships quickly, then this could be the career move for you!
About us
We have offices in communities right across the state, as far north as Cairns, as far south as Warwick and as far west as Mount Isa and we play a significant role in supporting these and many other communities throughout the state. We support industries such as mining the number one wealth generating sector in the state and manufacturing the 5th. We are stewards of over 60% of the land in Queensland and we have a broad reach right across the state through our regional and rural development teams.
Why join us?
We are committed to ensuring that our workplace focusses on our people. This is about empowering them, celebrating successes and valuing innovation. Our focus is also on growing united leaders, who are engaged and capable. Our priority is a safe, inclusive and respectful place to work where all staff feel valued. We have a mobile, flexible and agile workforce, and we live by our guiding principles - people first, respectful, collaborative, innovative, proactive and courageous - underpinned by the Queensland public service values.
Keen to apply? Check out our role profile, and in particular the "How to Apply" section which details what information to provide to your panel - we'd like to know as much about you as possible. Keen to know more? Reach out to Jane Kyle for a confidential chat during business hours on 0484 614 489.
Applications will remain current for 12 months.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.
Documents
Before applying for this vacancy please ensure you read the documents below.
