Are you a proactive, detail-driven professional ready to support a high-impact Executive Director in Regulatory Compliance and Enforcement (RC&E)? This dynamic role involves providing high-level, confidential support including diary management, meeting coordination, travel, procurement, and document preparation. You'll foster strong relationships across RC&E, Land Transport Safety and Regulation (LTSR), and key stakeholders, ensuring clear communication and collaboration. You'll also liaise with committees and working groups to support policy development aligned with strategic goals, while proactively responding to the needs of senior leaders.

Job details

In the role of Executive Support Officer, your primary role will be to support the Executive Director of RC&E. You will also be responsible for fostering relationships across RC&E, LTSR and associated stakeholders.

Some of the key responsibilities will include:
• Provide accurate, confidential and timely comprehensive support to the Executive Director, including document preparation and coordination, minute taking, various adhoc activities and preparation of materials for meetings.
• Maintain the Executive Directors diary, and undertake daily administrative tasks, including management of calendars, appointments, meeting coordination, travel itineraries, accommodation bookings, procurement, preparation of presentation packages and coordination of program reports, briefings and materials for the Executive Director and Directors.
• Build and maintain positive, collaborative and trusted relationships with Executive Director and Directors, being responsive to, and proactively seeking to understand their needs and communicating in a clear and concise manner.
• Maintain effective communication and relationships between the Executive Director's office, and the offices of the General Manager, Deputy Director-General as well as all staff within the team.
• Liaise with committees and working groups concerned with developing, coordinating, and implementing policies consistent with the division's business plan and the department's strategic direction.

Highly desirable qualifications and conditions:
• Demonstrated ability and skills to provide high quality and effective executive level secretarial and administrative support services, including demonstrated capability in preparing government (or other) documentation including correspondence.
• Knowledge and experience in advanced Microsoft applications including Word, Excel, Teams, OneNote, and organisational databases and systems such as procurement, travel and document management tools.
• Ability to communicate in a clear, succinct, and deliberate manner, adjusting the message as appropriate to the audience required, to resonate with different stakeholders.
• Demonstrated ability to work autonomously, manage priorities, and deliver activities and work output in a timely manner, including applying a commonsense approach to prioritising and actioning critical requests and displaying the courage to make decisions when under pressure.
• Aptitude for adjusting to and working in an evolving environment, changing expectations, and ambiguity through role modelling persistence and perseverance to overcome obstacles.
• Maintains high standard of practice in upholding frameworks, policies and procedures.

Some of the additional benefits this opportunity offers include:
• A 36.25 hour working week with the ability to accrue flex-time
• Flexible working options to balance work-life / home-life.
• Beautiful city location, close to the Brisbane Botanical Gardens with just over a 10-minute walk from Central Station.
• Training and development opportunities.
• Generous superannuation (employer contribution of up to 12.75%).
• Salary sacrificing options.

For more information on the full list of responsibilities, requirements of the role and how to apply for this exciting opportunity, please read the Role Description and Applicant Guide.

Simon Hicks, Executive Director can be contacted on (07) 3066 2718 should you have any questions regarding this role.

Applications to remain current for 12 months. 

Job Ad Reference: QLD/651907/25
Closing Date: Thursday, 15 August 2025

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Guide (PDF, 322KB)
  
  
  651907 25 - Role Description (Word, 642KB)