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Executive Assistant
Policy & Legislation, Strategic Policy & Intergovernmental Relations, Policy Performance & First Nations, Brisbane City
You will be responsible for providing high level of confidential executive, administrative, secretarial and project support to the Executive Director.
Job details
| Position status | Fixed Term Temporary |
|---|---|
| Position type | Flexible full-time |
| Occupational group | Administration |
| Classification | AO4 |
| Workplace Location | Brisbane Inner City |
| Job ad reference | QLD/661900/25 |
| Closing date | 08-Oct-2025 |
| Job duration | 30 June 2026 with possibility of extension |
| Contact person | Celia Carberry |
| Contact details | Email: celia.carberry@hpw.qld.gov.au Access the National Relay Service |
What you will be doing:
• Manage the administrative functions including managing the corporate card, email, preparing meeting agendas and minutes, briefs and other documents through the provision of high quality confidential secretarial support.
• Proactively manage and coordinate the Executive Director's diary, including thepre-preparation and organisation of meetings, conference, seminars, accommodation and travel arrangements.
• Assist the Executive Director and Executive Support Officer with project work asrequired and provide high quality advice to staff at all levels on procedures and administrative standards.
• Work closely with the Executive Support Officer to provide high quality executive support to the Executive Director and Directors.
• Liaise and build strong relationships.
• Screening and interpreting telephone calls and redirecting enquiries to appropriate areas.
• Support and help maintain a workplace safety culture by ensuring that all policies and practices concerning Workplace Health and Safety are applied and a part of day to day operations.
The skills you will need include being able to:
• Have demonstrated ability to provide high level administrative support and services to a senior executive to support achieving the organisation's goals.
• Have proven ability to successfully coordinate multiple activities within tight timeframes, under pressure and with competing priorities.
• Have proven ability to successfully build and sustain positive relationships with team members, stakeholders, senior management and clients.
• Maintain confidentiality proactively analysing administrative service and system issues, identifying practical and creative solutions and have successfully implemented them.
• Have demonstrated ability in using high level communication and interpersonal skills to achieve outcomes and influence stakeholders.
Applications to remain current for 12 months.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.
Documents
Before applying for this vacancy please ensure you read the documents below.
