This position provides efficient and professional administrative support with particular emphasis on rostering and payroll duties within a Divisional Directorate environment. Provide an advanced level of roster and payroll knowledge and support.

Job details

About the Team

The Paediatric Intensive Care Unit (PICU) is a special ward for children and young people who are seriously ill or recovering from major surgery. 

About the Role

• Organise and manage administrative tasks professionally whilst multi-tasking, including screening incoming calls and email management.
• Coordinate and maintain the PICU Junior and Senior Medical staff rosters in Find My Shift (FMS) in consultation with the Medical Leadership team. Adjust medical staff rosters and on call as required whilst adhering to hospital policies and award requirements.
• Export medical rosters from the relevant system to Excel and submit in my-HR to Payroll meeting organisational deadlines.
• Utilise IWFM and my-HR to manage leave requests and record leave in relevant spreadsheets to assist with the preparation of Nursing and Medical rosters ensuring accurate staffing levels.
• Support the Associate Nurse Unit Manager (A/NUM) in transferring and validating the nursing roster from V-roster into IWFM, ensuring data integrity. Review the IWFM daily flow sheets with the A/NUM to manage roster changes. 
• Maintain the integrity of the Payroll and HR systems by providing timely escalation of identified issues.
• Run my-HR reports fortnightly to verify accuracy of payroll data and identify discrepancies.
• Support the PICU Medical team with the preparation and submission of AVACs/Med AVACs by verifying rostered and worked hours in a timely manner.
• Generate the nursing Allocation Book fortnightly.
• Manage general enquiries from staff in relation to the medical and nursing rosters and Payroll queries.
• Assisting with other tasks within PICU where appropriate as directed by the PICU Administration Team Leader

About Children's Health Queensland Hospital and Health Service (CHQ HHS)

Children's Health Queensland is a recognised leader in paediatric healthcare, teaching and research, delivering a full range of clinical services and training, tertiary and quaternary care and health promotion programs to children and young people from across Queensland and northern New South Wales.   

Our interprofessional workforce of more than 5,000 people deliver responsive, integrated and internationally recognised person-centred care through a network of services and facilities, including the Queensland Children's Hospital, Jacaranda Place, Ellen Barron Family Centre, our Child and Youth Community Health Service, our Child and Youth Mental Health Service, and other statewide services and programs including specialist outreach and telehealth services.

Inclusion and diversity

To encourage inclusive practices in recruitment, we are committed to increasing our Aboriginal and Torres Strait Islander Health Workforce and building inclusive cultures that respect and promote human rights and Workforce Diversity and Inclusion. CHQ is an equal opportunity employer.

Some of the great benefits of working at CHQ HSS

If you're looking for a rewarding career, and you're excited to contribute to the development of Australia's best paediatric health service, come and join the team at CHQ and enjoy a range of benefits including:

• Opportunities for professional growth and development
• Competitive renumeration
• Annual pay increases
• 12.75% employer superannuation contribution
• 17.5% annual leave loading
• Salary packaging
• Employee wellness and assistance program
• Work/life balance, variety, and flexibility

You can find out more about why it's so great to work at CHQ HHS here.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applicants are encouraged to apply online. Please review the Role Description, Information Pack and Applicant Tool Kit for more information on application process requirements. Agency referrals will not be accepted for this position.

Documents

Before applying for this vacancy please ensure you read the documents below.

• CHQ_Applicant Toolkit_2025 (PDF, 862KB)
  Application Kit
  
  CHQ_Information for Applicants_2025 (PDF, 837KB)
  Information Package for Applicants
  
  661847 - AO3 PICU Rosters - RD (PDF, 643KB)
  Role Description