Take Charge of Executive Coordination for the COO’s Office

Join Metro South Health as the pivotal Executive Support partner to our Chief Operating Officer (COO). In this dynamic role, you’ll manage a high-level executive diary, coordinate key meetings and events, handle sensitive correspondence and collaborate across teams to ensure smooth operations.

Job details

Your new role:

As the Executive Support Officer to the COO, you will be the central point for managing confidential communications, coordinating executive-level meetings and events and ensuring the smooth operation of the COO's office. Your role is vital in enabling the COO to focus on strategic priorities by expertly managing their schedule and stakeholder interactions. Key responsibilities include:

• Providing high-level, confidential administrative support to the COO.
• Coordinating meetings, workshops, forums, and large-scale health service events.
• Managing and prioritising the COO's email and correspondence.
• Maintaining and coordinating the COO's diary, including travel arrangements.
• Serving as secretariat for meetings, including minute taking and document preparation.
• Collaborating with various Metro South Health teams and external stakeholders.

About you:

You are an organised, detail-oriented professional who thrives in a fast-paced environment. You excel at communication, problem-solving and managing priorities with precision and discretion. Ideal skills and attributes include:

• Exceptional organisational and planning skills.
• Strong written and verbal communication abilities.
• Proven ability to manage high-level meetings and events.
• High proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams).
• Experience using Content Manager or similar document and correspondence management systems.
• Adaptable to shifting priorities and able to work independently and collaboratively.

Check out our quick tips and application essentials!

What we can offer you:

• We offer a family-friendly work environment that supports you in making the most of Queensland's laid-back lifestyle.
• We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.
• We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your role
• You'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.

About us:

The Princess Alexandra Hospital (PAH) is a tertiary health care centre providing care in most major adult specialties. We provide world class health care to Brisbane City's southern suburbs across emergency, medical, mental health and surgical services, including liver and kidney transplant.

We are nationally recognised for our expertise in trauma management and organ transplants and are one of Australia's leading academic and research health centres. The PAH as a major medical research precinct hosts Australia's most advanced medical research facility, the Translational Research Institute (TRI) as well as a new Clinical Research Facility for the discoveries made at TRI to be trialed in a safe clinical environment.

We're expanding our hospital to make sure everyone gets the care they need. We're adding more beds, modernising our buildings, and improving our spaces to treat kidney and cancer patients with all new services and facilities planned to open by 2027.

INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCE

Our values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.

We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.

We are better together.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applicants are encouraged to apply online. Please review the Role Description for more information on application process requirements. Agency referrals will not be accepted for this position.

Documents

Before applying for this vacancy please ensure you read the documents below.

• MS10663617 RD (PDF, 483KB)
  Role Description
  
  Application essentials - things you need to know (PDF, 691KB)
  Information Package for Applicants
  
  We are MSH - five reasons why you should join us (PDF, 978KB)
  Information Package for Applicants