Administrative Leadership Opportunity

An exciting opportunity to lead and coordinate a high performing administrative team within the Intensive Care Unit at the Princess Alexandra Hospital. You’ll provide senior level administrative support to the ICU leadership team while ensuring efficient systems, strong staff supervision, and seamless day-to-day operations aligned with Metro South Health standards

Job details

Your new role:

As the Senior Administration Officer, you will play a pivotal role in supporting clinical staff and ensuring the smooth operation of administrative services within the unit. Reporting operationally to the Director of Intensive Care and professionally to the Administration Manager, you will lead, coordinate and support a dedicated administrative team in a fast-paced clinical environment.

Key responsibilities include:

• Supervising and supporting administrative staff, including performance development, rostering oversight, leave and flex balance monitoring, and contributing to recruitment and selection processes.
• Coordinating medical officer administration, including roster preparation, reporting, and liaison with Medical Staff, HR, Payroll and other key stakeholders.
• Reviewing work practices, developing local procedures, resolving day-to-day operational issues and planning contingencies to ensure service continuity.
• Providing high level administrative and secretariat support, including meeting coordination, correspondence, diary management, stock ordering and maintaining accurate records and systems.

About you:

You are an organised, confident and collaborative administrative leader who thrives in a complex healthcare environment. You bring strong people management skills, attention to detail, and a commitment to safety, quality and respectful workplace practices.

You will demonstrate:

• Proven experience supervising staff and supporting their development through coaching, feedback and performance processes.
• Strong organisational, planning and problem-solving skills, with the ability to manage competing priorities effectively.
• High-level technical skills, including proficiency in Microsoft Office and experience with health or payroll systems (e.g. myHR, ieMR, HBCIS), with rostering experience highly desirable.

What we can offer you:

• We offer a family-friendly work environment that supports you in making the most of Queensland's laid-back lifestyle.
• We are renowned for teaching and research excellence with strong relations with Queensland's leading tertiary institutions.
• We want to empower you to build a long-term career, with countless opportunities to learn and grow, no matter your role
• You'll have all the benefits of working for Queensland's world-class public health system including generous leave entitlements, attractive salary and remuneration packages, salary packaging and access to relevant professional development allowances and/or leave, study and research assistance, corporate discounts and employee wellness programs.

About us:

Princess Alexandra Hospital:

The Princess Alexandra Hospital (PAH) is a tertiary health care centre providing care in most major adult specialties. We provide world class health care to Brisbane City's southern suburbs across emergency, medical, mental health and surgical services, including liver and kidney transplant.

We are nationally recognised for our expertise in trauma management and organ transplants and are one of Australia's leading academic and research health centres. The PAH as a major medical research precinct hosts Australia's most advanced medical research facility, the Translational Research Institute (TRI) as well as a new Clinical Research Facility for the discoveries made at TRI to be trialed in a safe clinical environment.

We're expanding our hospital to make sure everyone gets the care they need. We're adding more beds, modernising our buildings, and improving our spaces to treat kidney and cancer patients with all new services and facilities planned to open by 2027.

INTEGRITY | COMPASSION | ACCOUNTABILITY | RESPECT | ENGAGEMENT | EXCELLENCE

Our values were created by employees for employees to shape our culture and inspire positive interactions in the workplace. Diversity of ideas, skills, traditions, and customs is celebrated as one of our greatest strengths. Having a workforce that reflects and understands the needs and expectations of our community is important to delivering safe, kinder, and more inclusive care.

We recognise our strength comes from the diversity of our people and so we encourage people of all genders, ethnicities, ages, abilities, languages, sexual orientation, and family responsibilities to apply.

We are better together.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applicants are encouraged to apply online. Please review the Role Description for more information on application process requirements. Agency referrals will not be accepted for this position.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Application essentials - things you need to know (PDF)
  
  We are MSH - five reasons why you should join us (PDF)
  
  MS02674362 - Role Description (PDF)