The Administration Officer provides efficient and confidential administrative support to the region. The role is required to respond to enquiries from internal and external clients; maintain and update databases and other information systems; undertake record management duties; assist with financial and human resource management processing activities; provide support for project delivery; and assist with strategic and operational planning and implementation processes.

Job details

Key responsibilities:

- Provide a high standard of administrative support to the regional office and regional senior management, including handling confidential and sensitive information.
- Purchase goods and services as directed, process invoices for payment, assist corporate card holders with monthly reconciliations and maintain the relevant filing systems.
- Coordinate, prepare and distribute a range of documentation including letters, emails, briefs and reports, ensuring that all documentation meets departmental style guide requirements, is provided within required timeframes and the security and confidentiality of the documentation is managed appropriately.
- Assist with the research and preparation of correspondence and provide support with the management of incoming correspondence by distributing and actioning as required.
- Liaise effectively and maintain positive relationships with QAS staff, clients and key stakeholders to ensure that any information required in relation to the business activities of the region is provided in a timely manner.
- Manage records and documentation including office filing systems and bring-up reminder systems. Maintain the security and confidentiality of hard copy files and ensure that electronic filing systems are also secure, up-to-date, accurate and operating effectively.
- Comply with all departmental policies, procedures, standards and timeframes and ensure all finance and HR related activities are conducted in line with the QAS Financial Management Practice Manual and relevant delegation manuals.
- Schedule and plan meetings, forums and events both internally and externally; book appropriate rooms and venues; make necessary travel arrangements; and arrange catering as required.
- Prepare meeting agendas and action sheets, record meeting minutes and distribute and follow up as required.
- Manage the maintenance, reporting and currency of QAS databases and information management systems as required.
- Fulfil the responsibilities of this role in accordance with Queensland Public Service and QAS values.
- Uphold the QAS Statement of Commitment to Aboriginal and Torres Strait Islander peoples and Cultural Safety Policy Statement and prioritise safe, effective, quality healthcare that is free from racism and discrimination.
- Fulfil the responsibilities of this role in accordance with Queensland Public Sector and QAS values.

Applications to remain current for 12 months.

Job Ad Reference: QLD/677979/26

Closing Date: Thursday, 19th February 2026

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 677979 26 - Role Description (Word, 1,002KB)
  
  
  677979 26 - Applicant Information Kit (PDF, 355KB)