As Executive Assistant, you’ll be the trusted right-hand to the General Manager, Investment Infrastructure and Grants, and the Chief Aviation Advisor. From managing calendars and correspondence to organising travel and supporting branch governance, you’ll keep everything running like clockwork.
At DETSI’s Tourism Division, you’ll work alongside a dedicated team that’s committed to promoting Queensland’s world-class destinations and driving sustainable tourism development.
We’re all about innovation, collaboration, and creating opportunities that showcase Queensland’s unique beauty to the world. Plus, we’re big on supporting your professional growth and helping you thrive in your career. If you’re ready to be part of something exciting and meaningful, we’d love to hear from you!

Job details

Are you an organised, proactive, and detail-oriented professional who thrives in a fast-paced environment? Do you build positive working relationships with colleagues and stakeholders and are you passionate about contributing to a workplace culture that values respect, inclusion and diversity?

We are seeking a dynamic Executive Assistant to support the General Manager, Investment, Infrastructure and Grants, and the Chief Aviation Advisor. This is your chance to join a collaborative and high-performing team, where your skills will help drive meaningful outcomes for Queensland communities.

About the Role
You will be the ultimate multitasker - manage the calendars and inboxes of senior leaders, coordinate correspondence, and oversee the flow of communication in and out of the branch. Your organisational skills will shine as you arrange regional, national, and international travel, prepare itineraries, and ensure all arrangements run seamlessly.

In addition to providing executive support, you'll contribute to the branch's governance by monitoring and reporting on the progress of initiatives. You'll also provide business services support, including onboarding and offboarding of employees, assisting with recruitment, budget monitoring, financial reporting, processing invoices, and managing corporate purchasing card transactions in line with Queensland Government financial policies.

Your role will also involve supporting the onboarding and offboarding of employees, assisting with recruitment processes, and leading or contributing to ad hoc projects. You'll be a key player in fostering a safe, respectful, and inclusive workplace culture that values equity, diversity, and the contributions of all team members.

What We're Looking For
We're looking for someone who's more than just organised - we want a problemsolver, a communicator, and a team player who thrives in a fast-paced environment.
Here's what we're after:
• Organisation Extraordinaire: You can juggle competing priorities, meet deadlines, and keep everything running like clockwork.
• Problem-Solving Pro: You're proactive, innovative, and always ready to tackle challenges head-on.
• Communication Champion: Your written and verbal communication skills are second to none, and you know how to engage with diverse stakeholders.
• Detail Detective: You have a sharp eye for detail and a knack for applying policies, procedures, and guidelines.
• Finance experience: From invoices to budgets and you know your way around financial systems.
• Culture Builder: You're passionate about creating a workplace that's safe, inclusive, and respectful, with a focus on equity and diversity.

What We Offer
This is more than just a job - it's an opportunity to be part of something bigger. Here's what you can look forward to:
• Supportive Team: Join a collaborative and high-performing team that values your skills and ideas.
• Growth Opportunities: We're committed to your professional development, with plenty of opportunities to learn and grow.
• Variety and Challenge: No two days are the same, and you'll love the dynamic nature of this role.
• Impactful Work: Your contributions will help shape Queensland's future and deliver meaningful outcomes for communities.

How to Apply
If you're ready to take on this exciting opportunity, we'd love to hear from you! Please submit your application, including a current resume and a cover letter (maximum 2 pages) outlining your suitability for the role, addressing the key capabilities listed above.

Appplications will remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 684419 26 Role Description (Word, 607KB)
  Role Description