Queensland Parliamentary Service is seeking an experienced Lease Administrator to manage end‑to‑end lease administration and ensure compliance across a diverse property portfolio.

Job details

The Queensland Parliamentary Service is seeking an experienced property professional to join the team as a Lease Administrator.

This role is responsible for independently managing end-to-end lease administration activities for a large and diverse property portfolio across Queensland.

The Lease Administrator acts as the primary administrative contact for internal and external stakeholders and ensures lease obligations, critical dates and compliance requirements are effectively monitored and actioned.

Key responsibilities

• Manage end-to-end lease administration activities, including new leases, renewals, variations, rent reviews, reconciliations and terminations.
• Independently monitor, track and action critical dates and key lease obligations across the portfolio, escalating matters to the Lease Manager where commercial, legal or enforcement action is required.
• Act as the primary administrative contact for landlords on complex lease and invoicing matters, including disputed charges and compliance queries.
• Prepare documentation, schedules and reports to support internal audits, external reviews and compliance activities.
• Provide timely advice, analysis and recommendations on lease administration issues and portfolio risks.
• Collaborate with internal and external stakeholders, including tenants, legal, finance and property services, to ensure reactive maintenance, capital works, governance, probity and audit requirements are met and to support continuous improvement in lease administration processes and systems.

What we are looking for

• Demonstrated experience in lease administration, contract management or property administration within a dynamic environment.
• Strong understanding of commercial lease terms, including options, rent reviews, outgoings, incentives and other financial obligations.
• Proven ability to exercise sound judgement, triage issues and resolve problems independently.
• Well-developed written and verbal communication skills, with the ability to liaise effectively with a diverse range of stakeholders, including landlords, tenants and corporate services, including in challenging situations.
• Strong organisational and time management skills, with the ability to manage competing priorities and meet tight deadlines with minimal supervision.

How to apply

Applicants are required to submit:

• A current resume
• A suitability statement (maximum two pages)

Your suitability statement should address the experience, skills, knowledge and abilities outlined in the Role Description.

Applications must be submitted via the SmartJobs website. Applicants are encouraged to review the full Role Description prior to applying.

Additional Information
Applications will remain current for up to 12 months after the closing date. Applications may be considered for appointment to future vacancies with the same title, classification and role description. Future vacancies may vary in location and work arrangement, including full-time or part-time opportunities.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Lease Administrator- Role Description. docx (PDF, 753KB)
  Role Description
  
  Application Information Package_Precinct Roles (PDF, 413KB)
  Information Package for Applicants