Provide vital executive and administrative support to enable scientific programs, drive environmental outcomes, and support evidence-based decision-making in one of Queensland’s key government portfolios.
Join us as Executive Support Officer, Coastal, Biodiversity and Information where you will:
• Provide high quality executive and administrative support to senior leaders.
• Coordinate correspondence, meetings, and projects to ensure seamless operations.
• Foster collaboration across teams to support the delivery of impactful scientific programs.

#Acareerthatmatters. #Acontributionthatcounts.

Job details

This is a pivotal administrative support role within the Coastal, Biodiversity and Information branch, which delivers critical scientific programs to inform Queensland's environmental policies and decisions.

About the Role 
As an Executive Support Officer, you will provide essential support to the Executive Director and Directors, ensuring the smooth operation of the branch's activities. Your role will be integral to maintaining the branch's high standards of governance, communication, and collaboration.

You will:
• Manage the Executive Director's calendar, correspondence, and document flow, ensuring timely responses and follow-ups.
• Coordinate meeting papers, travel arrangements, and project documentation to support the branch's strategic objectives.
• Provide research, quality assurance, and administrative support for the preparation of briefing notes, reports, and correspondence.
• Utilise digital tools and platforms, including SharePoint and the Ministerial and Executive Correspondence System (MECS), to streamline processes and enhance efficiency.
• Foster productive working relationships across teams and with senior leadership to align objectives and deliverables.
• Support the coordination of branch contributions to divisional strategic and operational planning.
Success in this role will be reflected in the seamless delivery of administrative support, enhanced operational efficiency, and strengthened collaboration across the branch.

What We're Looking For 
You will bring:
• Proven experience in providing high-level administrative and executive support in a fast-paced environment.
• Strong organisational skills, with the ability to manage competing priorities and meet deadlines.
• Excellent written and verbal communication skills, including the ability to prepare high-quality documents and correspondence.
• Proficiency in using digital tools and platforms to support administrative functions and improve workflows.
• A collaborative mindset, with the ability to build and maintain productive relationships across teams and with senior stakeholders.
• A commitment to workplace safety, equity, diversity, and inclusion.

What's in it for you? 
• Be part of a welcoming and supportive team that values your contributions.
• Work in a dynamic environment where your efforts directly support Queensland's environmental and scientific priorities.
• Enjoy flexible working arrangements and opportunities for professional growth.

Ready to Apply? 
Please refer to the attached Position Description for full details on how to apply.

If you require any additional support or adjustments during the recruitment process to help you demonstrate your ability to meet the inherent requirements of the role, please contact Erin Tracey.

We welcome applicants from all backgrounds and offer priority consideration to Aboriginal and Torres Strait Islander peoples and peoples living with disability who meet the minimum requirements.

Applications will remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 686163 26 Role Description (Word, 608KB)
  Role Description