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Job details

The Executive Support Officer role is a unique and multifaceted position that combines administrative expertise with project support capabilities. This role is pivotal in ensuring the smooth operation of the Office of the Executive Program Director by providing high-level support in project management, operational coordination and administrative tasks. The successful candidate will play a key role in monitoring project plans, preparing correspondence, conducting research and maintaining effective information systems. This position offers an opportunity to work closely with senior executives, departmental offices, and external stakeholders, contributing to meaningful projects that align with the organisation's strategic goals.

Key Skills Required:

To excel in this role, the following skills and attributes are essential:

Project Management Skills: The ability to monitor and report on project plans, milestones, and deliverables, ensuring they meet time, cost, and quality benchmarks.

Strong Communication Skills: Proficiency in both written and verbal communication to liaise effectively with senior executives, stakeholders, and team members, as well as to prepare high-quality correspondence and project briefs.

Organisational and Administrative Expertise: Exceptional organisational skills to manage competing priorities, maintain accurate project administration systems, and provide seamless support for meetings, forums, and events.

Analytical and Research Abilities: Capability to undertake research and analysis in project areas, contributing to informed decision-making and strategic planning.

Confidentiality and Professionalism: A high level of discretion and integrity in handling sensitive information and providing confidential support to the Executive Program Director and team.

Why Work in this position?

This role offers a unique opportunity to contribute to impactful projects within a supportive and dynamic team environment. Here are some reasons why someone would want to work in this position:

Career Development: The role provides a platform to develop and enhance key skills in project management, administration, and stakeholder engagement, which are highly valued across industries.

Meaningful Contribution: By supporting the Executive Program Director and team, the successful candidate will play a vital role in delivering projects that align with the organisation's strategic objectives, making a tangible impact.

Collaborative Environment: The position offers the chance to work closely with senior executives, departmental offices, and external stakeholders, fostering professional growth and expanding networks.

Diverse Responsibilities: The hybrid nature of the role ensures variety in daily tasks, from project monitoring and research to administrative support, making it an engaging and fulfilling position.

Commitment to Inclusion: The organisation values equity, diversity, respect and inclusion, creating a workplace culture where employees feel supported and valued.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working collaboratively, and is passionate about contributing to organisational success. With opportunities for professional growth, meaningful work and a supportive team culture, the Executive Support Officer position is a rewarding career choice.

Applications to remain current for 12 months.

Job Ad Reference: QLD/686192/26

Closing Date: Thursday, 07 May 2026

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• dpi-candidate-information-pack (PDF, 307KB)
  
  
  686192 26 Role Description v1 (Word, 939KB)