We are seeking a motivated and customer-focused Administration Officer to join the Fleet Management team within Facilities Management Services.

The successful applicant will assist with a range of departmental fleet related activities including overseeing regional office fleet pools, leasing and fuel payments, and providing advice on fleet acquisitions, disposals, and insurance for our corporate and school customers.

The position is based in Toowoomba region.

If this sounds like you, we'd love to hear from you!

Job details

About the Department of Education:

Working for the Queensland Department of Education means joining an organisation that values its people and promotes leadership and innovation. Be part of an environment that respects professionalism and diversity, offers training and development opportunities and embraces flexible careers and work-life balance. Find out more about working with us.\

About the Role:

In this role you will be responsible for managing the day-to-day operations of regional office fleet pools, including:

• Organising vehicle and car park booking allocations
• Managing fuel cards and toll tags
• Arranging vehicle servicing, maintenance and cleaning
• Monitoring vehicle usage and leasing arrangements
• Maintaining various registers and databases and generating information for reporting purposes
• Responding to customer enquiries and providing advice
• Resolving any day-to-day operational issues that may arise
• Other general administrative duties as required, including providing assistance to other teams within Facilities Management Services during busy periods.

What you need to succeed:

•  Effective communication and consultation skills to establish and maintain productive partnerships with customers, team members and other stakeholders.
• Someone with a passionate and enthusiastic demeanour, who is driven and motivated to achieve optimal customer service outcomes.
• Ability to work independently, prioritise, and remain composed during busy periods, taking responsibility to ensure situations are resolved within a timely manner.
• Ability to understand and apply policies and procedures.

Submit Your Application:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a one-page cover letter (maximum) explaining what personal qualities you will bring to the role, and how your experience, technical abilities and knowledge will enable you to be successful and meet the requirements of the role

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 232KB)
  Information Package for Applicants
  
  DSR686420_26P Role Description (PDF, 292KB)
  Role Description