Beenleigh State High School invites applications from suitably qualified/experienced people to fill the position of Administration Officer, Finance (Accounts Payable and back up Receivables). In addition to financial responsibilities, the successful candidate will assist students at one of the Student Service windows and be part of a hard-working friendly team of Administration Officers in a busy school office environment where no two days are the same.

While experience working at school experience is not necessary, the preferred application will need to have previous experience and/or qualifications in finance.

This position is being offered in a Permanent Part-Time capacity (0.83FTE), 60 hours per fortnight.

Job details

About the School

Beenleigh State High School is a co-educational secondary school in Logan, catering for students in Years 7-12. The school provides a broad curriculum and diverse pathways including academic, vocational and industry-focused programs, supporting students to achieve success and transition confidently to further education, training or employment.

About the Role

The key duties of this finance role include:

• Assist in the development and delivery of systems and processes that contribute to the achievement andenhancement of outcomes through improved financial and resource management, the provision of best practiceservices, systems and policies, and the provision of professional analysis and advice.
• Perform the day to day management of the school's financial activities, including identifying problems, negotiatingwith program managers, conducting research, seeking advice and recommending solutions.
• Identify alternative options for managing the school/college financial resources and assist the Business Managerto determine appropriate courses of action.
• Undertake and process allocated work in accordance with legislative, policy and procedural requirements.
• Provide a range of financial administrative activities and operations including the provision of data entry, maintainfinancial registers, and providing computing and clerical support for the effective operations of the office.
• Ensure that all accounts are paid and recovered in a timely and accurate manner and provide advice on financialmatters.
• Process invoices, purchase orders, corporate card and charge accounts into the OneSchool system in an accurateand timely manner.
• Assist with regular budget reviews and provide program managers with budget and purchasing information.
• Perform reconciliations of school Corporate Cards, Bank reconciliations and monthly Business ActivityStatements.
• Provide advice to school staff on GST considerations for school activities for example, purchasing of resourcesand services, excursions and fundraising.
• Assist in managing the Student Resource Scheme, Accounts Receivable and Bank Reconciliation
• Assist the Business Manager with the management and coordination of resources, asset management andfacilities, including regular stocktakes.
• Assist in the management of payment plans, Centerpay, school/college purchased time, and identifying andimplementing process improvement opportunities.
• Management of the asset database for Oneschool, including supplier information and coordination of the yearlystocktake.
• Oversee and assist with the data entry of employee claims, supplier's invoices and vendor master data to ensureinformation is completed in an accurate and timely manner.
• Undertake the reconciliations of invoicing, receipting and reconciliation of customer accounts.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Information Package (PDF, 232KB)
  Information Package for Applicants
  
  SER687061_26P Role Description (PDF, 332KB)
  Role Description