This is an opportunity to work within a team that provides high level specialist support to the Minister and Director-General on the department’s complex Cabinet, Parliamentary and Legislative agendas. This position provides high-quality administrative support to the Cabinet and Parliamentary Services team.

Job details

As the CLLO Administration Support, you will:
• Assist the team through the provision of high-level support of activities in relation to Cabinet, Cabinet Committee, Executive Council, and Parliamentary Services and other government business.
• Maintain effective administrative systems relating to the work of the Cabinet and Parliamentary Services team in accordance with Queensland Government, departmental and team policies, procedures and handbooks.
• Maintain various databases and systems, including the Ministerial Correspondence, records management and Cabinet Information systems.
• Assist with deliveries to and collections from Executive Council, Cabinet Secretariat, the Minister's Office and Parliament House etc. as required.
• Maintain the secure storage, handling and dissemination of Cabinet Submissions and Decisions and Executive Council Minutes in compliance with relevant guidelines
• Provide administrative assistance and support in other projects within the team and/or branch as requested by the Manager, Cabinet and Parliamentary Services or Director, Strategic Policy
• Promote a safe, respectful and inclusive workplace that is free from bullying, discrimination and harassment.

What you need for this role:
• Role model Individual Contributor leadership behaviours as outlined in the Leadership competencies for Queensland.
• Demonstrates an ability to think strategically and provide informed advice by analysing organisational priorities, maintaining effective administrative systems, and ensuring alignment with government policies and procedures to support Cabinet, Executive Council, and Parliamentary Services activities.
• Demonstrates a high level of attention to detail by maintaining accurate and secure administrative systems, records, and databases in compliance with Queensland Government policies. Ensures the quality and integrity of work, including the secure handling of sensitive documents, through careful planning, organisation, and professionalism to support team objectives and deliver high-quality outcomes.
• Demonstrates strong analytical and problem-solving skills by critically evaluating information, interpreting policies and procedures, and applying sound judgement to support Cabinet, Executive Council, and Parliamentary processes.
• Ability to build and maintain positive, collaborative relationships to support the delivery of team priorities. You communicate clearly, listen actively, and foster trust and strong connections that support the coordination of activities and the achievement of shared goals.
• Demonstrates the ability to communicate with clarity and influence. Effectively conveys information to support Cabinet, Executive Council, and Parliamentary Services, fostering collaboration and sharing knowledge to strengthen team outcomes. Promotes the team's work, inspires confidence, and builds strong relationships through clear and impactful communication.
• Demonstrates an ability to manage competing priorities and risks in a high-pressure environment by maintaining secure and compliant administrative systems, upholding governance standards, and adhering to legislative and policy frameworks. This includes proactively identifying and mitigating risks, adapting to changing requirements, and ensuring the accurate management of databases and records.
• Demonstrate how you can support our commitment to workplace safety, equity, diversity, respect and inclusion.

Qualifications
There are no mandatory qualifications required for this role. However, previous Cabinet and Parliament experience would be highly regarded.

Applications to remain current for 12 months

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 688115 26 - Position Description (Word, 608KB)