Are you a confident communicator with a strong eye for detail and a passion for supporting students and families?

Join our school community as an Administrative Officer.

In this key role, you will be central to our enrolment processes and front-of-house communication, providing clear, accurate and welcoming support to students, parents and staff. You will play a vital role in ensuring enrolments and administrative procedures are managed smoothly and efficiently, contributing to a positive and well-organised learning environment.

We invite enthusiastic, organised professionals who value collaboration and effective communication to apply and become an integral part of our dedicated team.

This is a permanent full-time position.

Job details

Why Join Us:

Toowoomba State High School, Toowoomba's first State Secondary School. Established in 1919, Toowoomba State High School, has a proud history of delivering exemplary education for the young people of Toowoomba. Situated at Mount Lofty, the school campus overlooks the city of Toowoomba.

The school has a strong direction underpinned by three core values—'Excellence, Integrity and Courage'.

Step into your next chapter:

This role would suit someone with a strong work ethic, attention to detail, and the ability to work independently or as part of a team.

About the Role:

This position is based in the main office and provides front-line administrative support to the school community.

The role focuses on managing daily enquiries and supporting enrolment and student administration processes, while assisting with the smooth day-to-day operations of the school.

The Administrative Officer plays an important role in creating a welcoming environment and ensuring accurate, timely communication with students, families and staff.

Responsibilities include, but are not limited to:

• Perform routine administrative and support services with a level of autonomy, under the direction of the Principal or Business Manager, including prioritising daily tasks within established procedures.
• Provide front-line administrative support, including reception duties, responding to enquiries in person, by phone and email, correspondence, records management, and mail processing.
• Coordinate student enrolments, admissions and movements, including maintaining accurate student records and supporting families through enrolment processes.
• Liaise with school leadership, report safety/security issues, and direct visitors to appropriate personnel.

Please view the role description for a full list of responsibilities.

Interested? To Apply: 

• Please attach a resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement in response to the attached role description
• Attach evidence of the mandatory requirements outlined in the attached role description

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions. 

Documents

Before applying for this vacancy please ensure you read the documents below.

• DSR688730_26P-Role Description (PDF, 322KB)
  Role Description
  
  Applicant Information Package (PDF, 232KB)
  Information Package for Applicants