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Administration Officer
Child and Family; Region - Sunshine Coast and Central; Service Delivery - Child and Family; Caloundra
It is a genuine occupational requirement that this position be filled by an Aboriginal and/or Torres Strait Islander person.
We are looking for an experienced Administration Officer to join our Caloundra Child Safety Service Centre team. This permanent full-time position involves answering incoming calls, attending to front counter queries, providing administrative support, managing information and financial systems and general administrative tasks.
If you have the skills and commitment to improve our operations, we encourage you to apply!
Job details
| Position status | Permanent |
|---|---|
| Position type | Full-time |
| Occupational group | Administration |
| Classification | AO3 |
| Workplace Location | Sunshine Coast |
| Job ad reference | QLD/691761/26 |
| Closing date | 26-Jun-2026 |
| Job duration | |
| Contact person | Malu Mather |
| Contact details | Phone: 07 5438 5400 Access the National Relay Service |
TARGETED VACANCY
It is a genuine occupational requirement that this position be filled by an Aboriginal and/or Torres Strait Islander person. One of the referees should be an Aboriginal and/or Torres Strait Islander person who can attest to the applicant's background, knowledge, skills and experience as they relate to the cultural capabilities.
As an Administration Officer you will:
• Follow guidelines in relation to human resources, records management, finance, travel and administrative policies and procedures.
• Provide front-facing customer service by answering phone calls and addressing front counter enquiries efficiently in a dynamic and fast-paced environment.
• Follow guidelines in relation to maintaining vehicle, building and equipment in line with departmental procedures and policies to facilitate the effective functioning of the service centre.
• Administer financial processes including procurement, ordering, payments of accounts, petty cash, Carepay and monthly monitoring and reconciliation in accordance with current legislative and departmental accounting practices.
• Administer HR processes in accordance with current legislation and departmental policies
• Provide information to internal and external clients regarding office services and procedures to promote quality customer service through reception (telephone and counter enquiries), email and other forums.
• Assist the Cultural Practice Advisor (CPA) to provide cultural support to the Service Centre, including minute taking and assisting with supporting cultural events while maintaining positive communication with key stakeholders and knowledge holders.
• Provide a sound knowledge in a range of software packages and databases in the administration of services provided by the service centre.
• Work collaboratively with team members and understand the roles and responsibilities within the service centre to deliver efficient services.
• Use, update and monitor relevant databases and files in line with departmental policies and guidelines to ensure accuracy of data.
• Develop and maintain professional and collaborative relationships and communicate with internal and external stakeholders to achieve positive outcomes.
• Prioritise and coordinate activities in a team environment to meet deadlines, and to be flexible in a changing work environment.
• Performs ad hoc duties consistent with the responsibilities of the role as directed by the line manager or their delegate.
Applications to remain current for 12 months.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
Please ensure you download all attachments and follow the instructions on how to apply.
Documents
Before applying for this vacancy please ensure you read the documents below.
