We are seeking a highly organised and professional Executive Assistant to provide high-level executive, secretarial, and confidential administrative support to the Principal/Executive Principal. As a key member of the school leadership support team, you will play a vital role in ensuring the smooth and efficient operation of the school through expert coordination, communication, and administration.

Job details

About the School

At Woree State School we strive to build a caring, supportive learning community in which all students can experience success. Our vision statement encapsulates the collective aspirations of the Woree School community and drives our commitment to provide a broad range of high quality programs and opportunities that encourage all staff and students to Discover, Strive and Shine.

Your Role

• Provide high-level confidential administrative and executive support to the Principal/Executive Principal, including diary and calendar management, correspondence coordination, appointment scheduling, document preparation, and the production of advanced desktop-published materials.
• Coordinate and manage meetings, conferences, professional development activities, functions, and travel arrangements, including room bookings, registrations, accommodation, agenda preparation, minute taking, and the provision of secretariat services.
• Maintain effective office operations by screening and prioritising communications, managing correspondence workflows, coordinating information dissemination, and providing advice on administrative procedures and business processes.
• Prepare reports, submissions, briefing notes, and correspondence relating to human resources, financial management, and operational matters while contributing to the continuous improvement of administrative systems and school services.
• Manage records and information systems, including records management processes, Right to Information requests, database administration, student and staff records, and the production of reports using corporate financial, human resource, and student management systems.
• Deliver exceptional client service through liaison with government agencies, industry representatives, parents, and educational stakeholders; supervise and train administrative staff; assist with budget monitoring, procurement, corporate card administration, and financial reconciliation processes.

Interested? To Apply:  

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)  
• Attach a 2-page written statement in response to the attached role description. 
• Attach evidence of the mandatory requirements outlined in the attached role description  

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.  

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.  

Applications from recruitment agencies will not be accepted.  

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions. 

Documents

Before applying for this vacancy please ensure you read the documents below.

• FNR692673_26P Role Description (PDF, 387KB)
  Role Description
  
  Applicant Information Package (PDF, 286KB)
  Information Package for Applicants