The purpose of this position is the provision of high level Ministerial and Executive Correspondence System (MECS) advice and support across the Office of the Director-General and Executive offices within the department.

This position also supports the Manager, Ministerial & Executive Services Unit (MESU) with the provision of advice on complex matters.

Job details

As the Senior Correspondence Officer (AO5), you will:
• Maintain effective and efficient administrative processes for the coordination of all executive governance documentation including ministerial and Senior Executive correspondence and briefs
• Ensure that all documentation is prepared, tracked and progressed through established departmental systems and processes within determined timeframes. Prepare reports as required with respect to quality, quantity and timeliness of executive documentation
• Monitor, coordinate and quality check the preparation of all executive documentation on a wide range of departmental matters. This requires a high level of written communication and editorial skills, strong grasp of written and spoken English language, excellent attention to detail and the ability to analyse, edit and prepare reports, submissions and correspondence of a contentious nature. Manage confidential and sensitive documentation at ministerial and executive level
• Liaise with staff from the Minister's Office, Office of the Director-General and senior officers within the department and the service areas, demonstrating a high level of interpersonal skills, including the ability to influence others in the achievement of desired outcomes and the ability to maintain relationships in a high pressure environment
• Coordinate and chair regular meetings with peers/colleagues within the Office of the Director-General to discuss executive correspondence and briefing issues and represent the Office of the Director-General at intradepartmental meetings
• Promote a safe, respectful and inclusive workplace that is free from bullying, discrimination and harassment.

What we are looking for:
• Role model Individual Contributor leadership behaviours as outlined in the Leadership competencies for Queensland.
• Understands the work environment and contributes to the development of plans, strategies and team goals with demonstrated awareness of the implications of issues on workloads
• Completes tasks and works within agreed priorities and timeframes. Commits to achieving quality outcomes and adheres to documentation procedures 
• Builds and sustains positive relationships with team members and clients and actively listens to colleagues and clients
• High level of accuracy and detail in work and seeks guidance when required
• Communicates in a clear, concise manner, focussing on key points and tailoring communication style to the relevant audience
• Demonstrate how you can support our commitment to workplace safety, equity, diversity, respect and inclusion.

Qualifications
There are no mandatory qualifications required for this role. However, previous experience in a similar role would be highly regarded.

Applications to remain current for 12 months. 

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• 693371 26 - Position Description (Word, 608KB)