Hervey Bay State High School is looking for a dedicated professional to join our Administration team in our Student Services Office.

As an essential member of the school support staff, this role collaborates with the team to ensure the delivery of high-quality service to students and parents. Our school is built on a culture of high expectations for both staff and students, with a firm belief that every child can succeed.

The ideal applicant will demonstrate initiative, possess customer service skills and have the ability in work in a busy school environment with competing priorities. This position is being offered in a Temporary Part-Time capacity (0.83FTE), 60 hours per fortnight.

Job details

About us:

Hervey Bay State High School is a vibrant and inclusive school offering diverse learning pathways that prepare students for success in further education, training and future careers. With outstanding programs, dedicated staff and strong partnerships with families, the school provides a supportive environment where every student is empowered to achieve their full potential.

The role:

As the Administrative Officer, you will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will also work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine. 

Responsibilities include:

• Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
• Undertake routine activities including reception (telephone and counter enquiries), arranging appointments, correspondence and general administration, maintaining school records, such as incident reports, student admissions, enrolments and departures, processing incoming and outgoing mail and email, and once approved, ordering and arranging student transport for sport excursions, trips and other school activities.
• Perform a variety of other administrative or support services for school support staff, including printing of timesheets, leave applications and rosters, assisting with arranging approved relief for school support staff as directed.
• Administer day to day financial matters (e.g. process payments and orders, receipting, banking, reconciling invoices for payment, follow-up on late payments as directed by Principal or Business Manager.  Input and export financial data to/from OneSchool.
• Assist with organising school maintenance and safety inspections as directed by the Principal or Business Manager; assist with the operation and control of school hire schemes and arrange bookings for community use of school facilities; undertake stock-takes of school plant and equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports. Draft, check correspondence, with guidance from the Principal or Business Manager concerning correspondence of a non-routine nature.
• Communicate with internal and external stakeholders (e.g. school and departmental staff, parents, students, and community members); provides information and advice in line with school policies and/or Principal directives; and demonstrates empathy, emotional understanding and support.
• Apply day to day independence in determining work schedules and sequences within a well-defined environment with regular managerial supervision.
  

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• NCR696007_26T Role Description (PDF, 285KB)
  Role Description
  
  Application Information Package (PDF, 285KB)
  Information Package for Applicants