Are you a highly organised and proactive professional with exceptional internal communication skills and a strong commitment to supporting educational excellence? We are seeking an experienced and forward-thinking Executive Services Officer to provide high-level confidential administrative and executive support to the Principal and Executive Team.

In this key role, you will contribute to the effective management and administration of the school through expert diary and calendar management, strong stakeholder liaison, and a focus on reviewing and improving school systems and ways of working. You will play an important part in ensuring efficient operations and supporting strategic priorities across the school community.

Job details

About us:

Cairns School of Distance Education (CSDE) is a Queensland state school offering educational services to home-based and school-based learners from Prep to Year 12. The school's culture is characterised by the provision of individualised curriculum and high levels of educational support, achieved through close professional working relationships with students and home tutors.

Your opportunity:

As the Executive Services Officer, you will contribute to the effective and efficient management and administration of the school by providing a high level of confidential administrative and executive support to the Principal. 

Resposnibilities include but are not limited to:

• Organise the Principal for liaison with senior government, private sector executives and community representatives in order to expedite the business activities of the school/college and the Department.
• Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, financial management, and procurement.
• Undertake a variety of research, project and committee support activities, including coordination and preparation of plans, reports, correspondence and other documentation.
• Maintain effective time management practices for the Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls.
• Monitor progress and report to the Principal on various projects and action items, undertake investigation, research and analysis of sensitive and confidential matters.
• Provide executive support for meetings chaired by the Principal including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
• Develop and manage provision of administrative support to school operations in accordance with school guidelines developed in consultation with external sources. Involves identifying problems, conducting research, seeking expert advice (where necessary) and recommending solutions.
• Arrange appointments, meetings and conferences including venues, travel arrangements and accommodation and exercising assigned financial, purchasing and administrative authorities.
• Receive visitors and delegations to the Principal.
• Organise the Executive and the Leadership Team liaison with key stakeholders in promoting the strategic plan across the school/college.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description.
• Attach a copy of your mandatory qualifications/registration outlined in the attached role description 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Contact Name: Fiona Candlish, Position (07) 4080 9223
Closing Date: Wednesday, 09 September 2026

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• FNR699327_26T Role Description (PDF, 278KB)
  Role Description
  
  Application Information Package (PDF, 285KB)
  Information Package for Applicants