Join the Queensland Parliamentary Service as a Lease Administrator and play a key role in managing a diverse commercial property portfolio across Queensland. This position is responsible for end-to-end lease administration, including lease transactions, critical date management, compliance reporting, stakeholder engagement and maintaining lease information within enterprise lease management systems.

Job details

The Queensland Parliamentary Service is seeking an experienced Lease Administrator to support the management of a large commercial property portfolio across Queensland. This role is responsible for end-to-end lease administration, including lease transactions, critical date management, financial obligations, compliance reporting and stakeholder liaison. It is ideally suited to candidates with demonstrated experience administering commercial, corporate or government lease portfolios, a strong ability to interpret commercial lease agreements, and experience using enterprise lease management systems to manage lease data and reporting.

Key responsibilities

• Manage end-to-end lease administration activities, including new leases, renewals, variations, rent reviews, reconciliations and terminations.
• Independently monitor, track and action critical dates and key lease obligations across the portfolio, escalating matters to the Lease Manager where commercial, legal or enforcement action is required.
• Act as the primary administrative contact for landlords on lease and invoicing matters, including disputed charges and compliance queries.
• Prepare documentation, schedules and reports to support internal audits, external reviews and compliance activities.
• Provide timely advice, analysis and recommendations on lease administration issues and portfolio risks.
• Collaborate with internal and external stakeholders, including tenants, legal, finance and property services, to ensure maintenance, capital works, governance, probity & audit requirements are met and to support continuous improvement in lease administration processes and systems.
• Undertake occasional travel to Electorate Office locations across Queensland as required.

What we are looking for

• Demonstrated knowledge of commercial leasing principles, with the ability to read, understand and interpret commercial lease agreements and associated lease documentation.
• Experience administering a commercial property or lease portfolio, preferably within corporate, government, institutional or large-scale property environments.
• Strong understanding of commercial lease terms, including options, rent reviews, outgoings, incentives and other financial obligations.
• Experience using lease management or property management software applications to administer commercial lease portfolios, maintain lease data, manage critical dates and produce portfolio reporting. Experience using NomosOne would be highly regarded but is not essential.
• Proven ability to exercise sound judgement, triage issues and resolve problems independently.
• Well-developed written and verbal communication skills, with the ability to liaise effectively with a diverse range of stakeholders, including landlords, tenants and corporate services.
• Strong organisational and time management skills, with the ability to manage competing priorities and meet tight deadlines with minimal supervision.
• Previous experience working on the lessee side of commercial leasing arrangements would be well regarded.

What We Offer

At Queensland Parliament you'll see democracy in action. You'll collaborate with talented colleagues across disciplines, contribute to work that matters, and build a career you're proud of, supported by leadership, mentoring and wellbeing initiatives.

Find out more: Careers | Queensland Parliament

How to Apply

Applicants should submit a resume and a suitability statement via the SmartJobs website. Your suitability statement (no more than two pages) should outline your suitability for the role by demonstrating how you align with the requirements outlined in the Role Description.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applicants are encouraged to review the full information package and Role Description available on the SmartJobs website.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Application Information Package_Precinct Roles (PDF, 413KB)
  Application Kit
  
  Lease Administrator_Role Description (PDF, 739KB)
  Role Description