Join a professional school administration team and contribute to the effective delivery of financial, human resource and corporate services.

We are seeking an organised and capable Administration Officer (AO3) to provide high-quality administrative support across the school. Working closely with the Principal and Business Manager, the successful applicant will contribute to financial management, HR administration, workforce coordination and day-to-day school operations.

The ideal applicant will be highly organised, reliable and detail-oriented, with strong financial and HR administration skills, excellent communication abilities and a commitment to providing professional service and supporting the effective operation of the school.

Job details

About us:

Harristown State High School is a school with outstanding school spirit, and immense school pride. It continues to be the largest secondary school in Toowoomba with enrolment approaching 1,750 students and over 240 staff.

Our school operates across three distinct campuses. We provide the greatest number and variety of subject offerings for students across Years 7 to 10, and in Years 11 and 12, of any secondary school in Toowoomba, and rank highly in the state of Queensland.

Our school is known for its inclusivity and its cultural diversity. Our students originate from 45 different countries; our Year 7 enrolment is drawn from 43 primary schools.

Our school is built around clarity. Our explicitly stated expectations of our students, staff and community are captured in the statement - Be Kind, Be Safe, and Be Responsible. Within those expectations, our school's resolve is to provide care, compassion, direction and encouragement for all members of our Hawk family.

Additionally, our school provides an extensive program of extra-curricular activities. These activities extend and add to the richness of life and opportunity that is Harristown State High School as we work together to achieve our school's vision for 'equity and excellence through every student succeeding' and our purpose 'to improve the academic achievements of every student'.

Your opportunity:

• As the Administration Officer, you may undertake work across a broad range of corporate service activities, including human resource (HR), financial and facilities, and/or undertake a narrow range of duties relating to a specific corporate services function.
• Assist in identifying and implementing process improvement opportunities for the efficient and effective provision of corporate services to support school operations.

Responsibilities:

• Manage financial administration, including invoices, purchase orders, accounts, receipting and reconciliations.
• Assist with Accounts Receivable, payment plans, Centrepay, budgets and financial reporting.
• Maintain accurate financial records, registers, databases and asset information.
• Support HR administration, including recruitment, induction, staff records, leave and timesheets.
• Coordinate staff placements, workforce requirements and compliance training.
• Manage and monitor Blue Card processes and ADO arrangements.
• Provide support with employee claims and injury management where required.
• Assist with facilities, assets, maintenance, stocktakes and facility hire.
• Liaise with staff, contractors, departmental officers and community stakeholders.
• Identify opportunities to improve financial, HR and administrative processes.
• Ensure all activities comply with legislation, departmental policies and procedures.

Please refer to the Role Description for a full list of responsibilities.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 1-page written statement in response to the attached role description.
• Attach evidence of the mandatory requirements outlined in the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Application Information Package (PDF, 285KB)
  Information Package for Applicants
  
  DSR699912_26T - Role Description (PDF, 316KB)
  Role Description