Are you a highly organised administrative professional who thrives in a fast-paced environment? Do you enjoy juggling competing priorities, building strong relationships, and making sure everything runs smoothly behind the scenes? QBCC is looking for a Senior Executive Assistant to provide high-level executive and administrative support within our Transformation and Change Division. This is an exciting opportunity to work closely with senior leaders and play a key role in supporting projects and initiatives that help shape the future of QBCC and improve outcomes for Queensland communities.

Job details

About the Transformation and Change Division

Our role is to turn insight into action. We provide the frameworks, tools and expertise that ensure initiatives are well defined, strategically aligned and confidently delivered. From portfolio governance and project lifecycle management to customer-centred design and evidence-based decision making, we help QBCC focus effort on the projects that matter most.

About the role

As the Senior Executive Assistant, you will provide confidential executive and administrative support, helping multiple leaders across the Transformation and Change Division manage priorities, stakeholder engagement and day-to-day business operations.

This role supports the Head of Transformation and Change and three Directors, offering variety, autonomy and the opportunity to make a meaningful impact every day.

In this role you will:

• Coordinate diaries and arrange travel and accommodation bookings for the senior leaders
• Coordinate divisional meetings, workshops and events, including agendas, minutes, catering and logistics
• Manage correspondence, reports, presentations and documentation with a high level of accuracy and professionalism
• Prepare PowerPoint presentations and communication materials, including divisional newsletters
• Support procurement, invoicing, purchase orders and administrative business processes
• Assist with HR-related administration, approvals and documentation
• Work collaboratively with Executive Officer to ensure seamless support across the division.

This position is based in Brisbane and the successful candidate will enter into a Flexible Work Arrangement reflecting Brisbane as their primary office location. While the role allows for flexibility in working from home, regular in-person attendance at the Brisbane office is a mandatory requirement.

Please refer to the Position Description for a full list of key role responsibilities and suitability requirements.

About you

To be successful, you will bring:

• Experience providing high-level administrative support in a complex environment
• The ability to manage multiple stakeholders and competing priorities simultaneously
• Strong organisational skills and attention to detail
• Excellent communication and stakeholder engagement skills
• Proven ability to maintain confidentiality, discretion and professionalism
• Proficiency in Microsoft Office suite
• Exposure to procurement processes or invoicing activities.

While not essential, experience in any of the following will be highly regarded:

• Working within a project, transformation or change environment (e.g. project coordination experience)
• TechnologyOne experience
• Travel booking systems experience.

Why join QBCC?

At QBCC, you'll be part of a purpose driven organisation where your work matters. You will work with dedicated professionals who value integrity, collaboration and learning. You'll have opportunities to grow while making a real contribution to shaping the QBCC's future and outcomes for our stakeholders. 

If you're ready to dive into a career defining transformation journey with us, where your impact will help shape what comes next, we'd love to hear from you. 

How to apply

Please submit your current resume and a one-page capability statement outlining your interest in the role and addressing the following questions: 

1. How do you manage multiple stakeholders with competing priorities or expectations? How do you keep communication clear, timely and respectful?
2. How do you identify and implement improvements to administrative processes or ways of working that enhance efficiency, service delivery, or the overall stakeholder experience?
3. How do you maintain confidentiality and manage sensitive matters with discretion? How do you ensure your actions are ethical, reliable, and aligned with legislative and organisational requirements?

Referee checks 

It is recommended you seek approval when nominating a person as a referee. Referees should have a thorough knowledge of your work performance and conduct, and it is preferable to include your current or recent supervisor. By providing the names and contact details of your referee/s you consent for these people to be contacted by the selection panel. If you do not wish the panel to contact your referees without your permission, please make this clear to the panel.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applications remain current for 12 months from the closing date of this vacancy and may be considered for appointment to identical vacancies within the QBCC.     Unsolicited resumes from recruitment agencies will not be accepted. 

Documents

Before applying for this vacancy please ensure you read the documents below.

• Position description - AO5 Senior Executive Assistant PN 1675 (PDF, 189KB)
  Role Description
  
  QBCC Information for Applicants - June 2026 (PDF, 1.28MB)
  Information Package for Applicants