The Business Manager provides corporate, administrative, HR, financial and facilities support to the Principal at Glenden State School, including supervising support staff, managing recruitment and workforce processes, administering budgets and financial transactions, coordinating facilities and technology, and maintaining school records and reporting systems.

The role also manages competing priorities, supports school communications and newsletters, advises stakeholders on operational issues, and identifies process improvements while ensuring services comply with departmental policies, legislation and governance requirements. This position is being offered in a Temporary Part-Time capacity (0.60FTE), 43.5 hours per fortnight.

Job details

About us:

Glenden State School offers a unique opportunity to make a genuine difference within a welcoming, close-knit school community. As a small school, we pride ourselves on knowing every student and family and providing personalised support that helps each learner thrive.

Located in the friendly rural township of Glenden, the school offers the chance to enjoy a relaxed lifestyle, a strong sense of community and easy access to the natural beauty and outdoor experiences of Central Queensland. Staff benefit from supportive colleagues, meaningful connections with students and families, and opportunities to contribute to the future direction of the school.

If you are looking for a rewarding role where your skills, ideas and commitment will be valued—and where you can see the impact of your work every day—Glenden State School may be the place for you.

Your opportunity:

As the Business Manager you will be responsible for the effective and efficient administrative management of the school by providing corporate services and administrative support to the Principal.

You will work within well-defined guidelines to provide advice and offer solutions to key stakeholders (external and internal) on business related problems (e.g. human resources, finance and facilities management), and have responsibility for autonomously delivering on priorities, seeking expert advice, adapting processes, problem solving and providing solutions according to clear outcomes, with regular guidance by the Principal. 

Responsibilities include, but are not limited to:

• Operate autonomously to undertake day to day office procedures within well-defined policies (e.g. reception, arranging appointments, correspondence, maintaining school records and general administration); and utilise information and management systems (e.g. OneSchool) to support effective and efficient reporting and administration.
• Undertake the day to day supervision and management of school support staff, including monitoring workloads and performance (working in collaboration with the Principal for any difficult performance management situations); identifying workforce capability requirements; and role modelling performance standards.
• Oversee the signatories/approval of timesheets, leave applications, rosters, and arrange relief for school support staff; and organise, undertake and coordinate the recruitment, induction and training of school support staff.
• Assist the Principal with the preparation of the school budget and administer day to day financial matters (i.e. accounts payable/receivable, corporate card monitoring, reconciliations, banking). Input and export data to/from OneSchool for the Principal, to assist with budgeting and financial management.
• Assist the Principal with the management and coordination of school resources, assets and facilities (e.g. maintaining the asset register, organising repairs, facilities and grounds maintenance, planning and review of minor works etc.), engage external advice where appropriate and offer problem resolution support.
• Arrange technical support/maintenance as required with regard to the operation of computers, ipads, digital whiteboards, scanning and other technology/equipment.
• Prepare minutes of meetings, policy documents, reports, forms, newsletters, prospectuses, memorandums, examination papers, class notes and school Annual Reports; draft, check and process correspondence, with guidance from the Principal concerning correspondence of a non-routine nature.
• Prioritise and manage competing tasks and priorities in a sometimes unpredictable environment, address enquiries that may be less routine in nature, adapt to new systems and explore the best course of action to optimise change (in conjunction with the Principal).

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description.
• Attach a copy of your mandatory qualifications/registration outlined in the attached role description 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• CQR701794_26T Role Description (PDF, 318KB)
  Role Description
  
  Application Information Package (PDF, 285KB)
  Information Package for Applicants