We are seeking a proactive, organised and approachable Administrative Officer (AAEP) to provide high-quality administrative support to our Principal, Business Manager, staff, students and wider school community.

As the Administrative Officer, you will provide a broad range of administrative and support services across the school.

We value positive relationships, accountability, continuous improvement and a commitment to providing quality services to our school community.

If you are organised, professional and enjoy making a positive contribution to a busy school environment, we would welcome your application.

This position is being offered in a Permanent Part-Time capacity (0.83FTE), 60 hours per fortnight.

Job details

About us:

We are a small rural school with big opportunities for our local young people. Located halfway between Emerald and Clermont, just off the Gregory Highway, Capella State High School was established in 1989 to service the local agricultural and mining communities. With a strong commitment to student engagement and wellbeing, we focus on success, teamwork, attitude and respect in every lesson, every day. Our curriculum offerings are broad, our staff passionate, and our facilities outstanding.

Your opportunity:

As the Administrative Officer (AAEP) you will contribute to the effective and efficient administrative management of the school by providing relevant and timely administrative support to the Principal and Business Manager. You will work within existing guidelines to provide basic resolution of problems by reference to established procedure, consulting the Principal or Business Manager for matters that are more complex or non-routine.

Hours and days of work can be negotiated with successful applicant

An aspirational applicant will have opportunities for career progression should they apply themselves to the role, keeping in mind the leadership competencies outlined in the role description.

To be successful in this role, you should display the following skills:

• Excellent written and verbal communication
• Excellent organisational skills
• High level customer service
• Show initiative and problem solve
• Ability to work independently
• Be able to multi-task and prioritise without guidance
• Manage high pressure environments
• High level of confidentiality
• Ability to work within departmental and school policies and processes

Responsibilities:

• Provide day-to-day administrative and support services to the Principal and Business Manager.
• Manage reception, correspondence, appointments, records, mail and general administration.
• Support staff administration, including timesheets, leave, rosters and relief arrangements.
• Process routine financial transactions, payments, banking and OneSchool records.
• Support school facilities, maintenance, safety, equipment and community bookings.
• Prepare minutes, reports, newsletters, forms and other school documentation.
• Communicate with students, parents, staff and community members and provide information and support.
• Organise daily work priorities and tasks within established procedures and with regular supervision.

Please refer to the Role Description for a full list of responsibilities.

Interested? To Apply:

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement about how your achievements and capabilities meet the requirements of the role.
• Attach evidence of the mandatory requirements outlined in the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Contact Name: Kerry Hardie, Business Manager (07) 4988 7310
Closing Date: Monday, 19 October 2026

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• CQR702140_26P - Role Description (PDF, 286KB)
  Role Description
  
  Application Information Package (PDF, 285KB)
  Information Package for Applicants