An exciting opportunity exists to use your existing strong organisational, stakeholder management and communication skills, including to provide high level executive support to the Chief Executive of the Office of the WHS Prosecutor; This role suits candidates with excellent self-management ability as well as the ability to work collaboratively as part of a small practice management team.

Job details

The OWHSP is responsible for:

• Instituting and defending proceedings, including criminal prosecutions and civil penalty proceedings under:

o the Work Health and Safety Act 2011, Electrical Safety Act 2002 and the Safety in Recreational Water Activities Act 2011 (WHS Acts); and
o the Coal Mining Safety and Health Act 1999, Explosives Act 1999, Mining and Quarrying Safety and Health Act 1999 and Petroleum and Gas (Production and Safety) Act 2004 (Resources Safety Acts).

• Applying the Guidelines of the Director of Public Prosecutions in determining whether or not to commence criminal prosecutions.
• Providing advice to the Work Health and Safety Regulator on matters arising under the WHS Acts, and the Resources Safety and Health Regulator on matters arising under the Resources Safety Acts.

As a Senior Practice Administrator, you will report to the Practice Manager and work as part of the practice administrative and corporate services (PACS) team under the direction of the Director Corporate Services, to ensure an efficient and effective prosecution service Senior Practice Administrator responsibilities include:

• Supporting the Work Health and Safety Prosecutor and/or the Executive team by effectively and efficiently coordinating appointments and liaison meetings and associated agendas, reports and minutes.
• Co-ordinating event facilities; and managing travel and accommodation bookings as required.
• Undertaking general administration, including email management (across multiple mailboxes) and records management.
• Managing the progression of correspondence, briefing notes and other key documentation through approval processes, and conducting quality and assurance checks of same.
• Assisting to maintain the internal database and business registers, undertaking research and assisting in the preparation of correspondence, reports, expenditure forecasts, as well as performance, efficiency and effectiveness data.
• Managing and preparing routine correspondence with external stakeholders.
• Assisting with the coordination of office-based projects and initiatives.
• Developing and maintaining positive relationships with key internal and external stakeholders and dealing professionally with sensitive and confidential information.
• Assisting with monitoring existing business processes, identifying issues or risks and making recommendations to ensure procedures support efficient and effective operations.
• Providing quality advice and support to management and staff in compliance with OIR, departmental and whole of government policies and procedures relating to a diverse range of business and corporate functions, including but not limited to, finance, HR (establishment management, recruitment, onboarding and exiting staff), ICT and procurement.
• Undertaking internal audits to ensure data integrity and accuracy.
• Representing the OWHSP at meetings and on working groups.

How to Apply: Please refer to the attached role description for further details.

Enquiries about culture, safety or reasonable adjustments can be directed to the contact person for this role. For technical difficulties with submitting your application, contact 13 QGOV (13 7468) or phone OIR Human Resources on 07 3406 9943.

Applications to remain current for 12 months.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Please ensure you download all attachments and follow the instructions on how to apply.

Documents

Before applying for this vacancy please ensure you read the documents below.

• Applicant Guide for OWHSP positions (PDF, 269KB)
  
  
  704036 26 Role Description (Word, 865KB)