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Administrative Officer - Oxenford State School
South East Region, School and Regional Operations and Performance Division
Oxenford State School is seeking a friendly, driven and organised AO3 Administration Officer to join our school team.
The role provides support across finance, human resources and front office administration, with a strong focus on school financial processes and
staffing support. The successful applicant will have school-based experience, strong attention to detail and a proactive approach to supporting the day-to-day operations of our school.
This position is being offered in a Temporary Part-Time capacity (0.93FTE), 67.50
hours per fortnight.
Job details
| Position status | Fixed Term Temporary |
|---|---|
| Position type | Part-time |
| Occupational group | Administration |
| Classification | AO3 |
| Workplace Location | Gold Coast |
| Job ad reference | QLD/SER704349/26E |
| Closing date | 25-Oct-2026 |
| Job duration | Until 25 March 2027, unless otherwise determined |
| Contact person | Sharmain Brauer |
| Contact details | (07) 5585 7666 Access the National Relay Service |
This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.
About us:
Your opportunity:
As the Administration Officer, your responsibilities will include but not limited to:
Finance:
- Process purchase orders, invoices, payments, receipting and banking, and assist with accounts payable and receivable, reconciliations and debt management.
- Support procurement, budget monitoring, corporate card reconciliations and financial administration of student payments, excursions and school activities.
- Maintain accurate financial records, investigate discrepancies and escalate issues to the Business Manager as required.
Human Resources:
- Assist with staff leave, timesheets, casual claims, payroll documentation, recruitment and maintenance of staffing records.
- Coordinate staff absences and relief arrangements (TRS) and monitor staff compliance requirements, including Blue Cards and mandatory training.
Front Office and School Administration:
- Provide friendly, professional front office support, managing telephone enquiries, correspondence and enquiries from students, families, staff and visitors.
- Maintain accurate student records and undertake enrolment, attendance and general administrative duties using OneSchool and other departmental systems, supporting the efficient day-to-day operation of the school office.
Please refer to the attached Role Description for further details about the responsibilities and requirements of a A03 Administration Officer.
Interested? To Apply:
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement in response to the attached role description.
- Attach evidence of the mandatory requirements outlined in the attached role description
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applicants need to be a current Queensland Government employee to be eligible to apply.
Further information
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.
Documents
Before applying for this vacancy please ensure you read the documents below.
-
Application Information Package (PDF, 285KB)
Information Package for Applicants
SER704349_26E - Role Description (PDF, 398KB)
Role Description
