The Administration Officer will provide coordinated administrative, financial and operational support for the Accelerated Sporting Program (ASP), Elite Volleyball Program (EVP), and other school sporting teams and squads, working closely with the Senior Project Officer, Head of Department ¿ HPE, and teachers/coaches leading sporting activities.

The responsibilities below align with the AO3 emphasis on financial administration, record keeping, purchasing, resource coordination and supporting efficient school operations.

Job details

About us:

At The Gap State High School students are given opportunities to develop skills, knowledge, attitudes and values to enable them to seek challenges and continue to learn beyond schooling. The students enjoy a safe, healthy and secure environment focusing on learning, achievements and success.

The Gap State High School first opened in 1960.  The school has grown significantly over this time and the facilities have been steadily extended and upgraded on the current site.  It is located within approximately a 15 minute drive from the Brisbane CBD and enjoys good access to public transport.

Your opportunity:

As the Administration Officer, you may undertake work across a broad range of corporate service activities, including human resource (HR), financial and facilities, and/or undertake a narrow range of duties relating to a specific corporate services function, as welll as assist in identifying and implementing process improvement opportunities for the efficient and effective provision of corporate services to support school operations.

Responsibilities include, but are not limited to:

• Contribute to the day to day management support staff within the school/college, including identifying corporate service issues, coordinating recruitment and selection, induction and training of support staff and where necessary, provide Injury Management support for staff.
• Interpreting departmental and school policies, guidelines and ensuring legislative and procedural requirements are met.
• Assist the Principal/Executive Principal/Business Manager in identifying workforce needs including maintaining accurate records, tracking staff data, monitoring staff replacement and ensuring all relevant compliance training is valid and current.
• Assist with the daily supervision of support staff by monitoring workloads, identifying workforce skills needs, and highlighting any performance issues to the Principal/Executive Principal/Business Manager, including research of professional development opportunities for support staff.
• Develop, monitor and track Blue Card processes and Accumulated Days Off (ADO) arrangements, assist with timesheet recording and signatories for support staff and provide advice to staff of leave entitlements
• Under the direction Principal/Executive Principal/Business Manager, organise and manage supply and contract placements for both teaching and support staff.
• Provide a range of financial administrative activities and operations including data entry, maintenance of financial registers, computing and clerical support for the effective operations of the office, in accordance with legislative, policy and procedural requirements
• Under the direction of the Business Manager, assist with regular budget reviews and provide program managers with budget and purchasing information. Assist in the management of payment plans, Centerpay, school/college purchased time, and identifying and implementing process improvement opportunities.

Interested? To Apply: 

• Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
• Attach a 2-page written statement in response to the attached role description.
• Attach a copy of your mandatory qualifications/registration outlined in the attached role description 

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

For a full list of the position responsibilities and mandatory requirements, please ensure you download the attached Role Description and Applicant Information Package and follow the instructions.

Documents

Before applying for this vacancy please ensure you read the documents below.

• MNR705990_26T Role Description (PDF, 317KB)
  Role Description
  
  Application Information Package (PDF, 285KB)
  Information Package for Applicants