The Project Officer will manage all aspects of secretariat support for the suite of executive forums sponsored by Queensland Health’s (QH’s) Health Service Chief Executive (HSCE) Forum. This position will engage professionally and deliver high-quality, timely, reliable, and flexible support to these executive groups will facilitate their success as collaborative entities, their influence and advocacy, and positive outcomes for the health system.

Job details

About the Team

The HSCE Forum Office supports the HSCE Forum and ten executive forums to operate effectively as mechanisms for collaboration, engagement, influence, and sharing of successes and challenges across Queensland Health.  The Forum Office facilitates the forums to plan and prioritise their meeting and work programs, engage key stakeholders, coordinate action and information finding, and escalate concerns. The Office plays a key role in identifying shared and emerging areas of opportunity for consideration by HHSs, the Department of Health, and others.  We are a key and trusted aggregator of information and relationships within Queensland Health.

About the Role

In this role you will deliver quality outcomes for children, young people and families (Leader of Self) in accordance with the Children's Health Queensland Leadership Excellence Framework and the Queensland Public Service and the CHQ values. Your contribution will include:

• Lead and manage secretariat functions for the HSCE Forum, executive director forums, and other high-level meetings by organising and scheduling meetings, and arranging meeting venues, equipment, stationery, and catering as required.
• Prepare a range of documents (agendas, minutes, correspondence, etc.) to facilitate forum effectiveness, including their meetings, communications across QH, and wider engagement, ensuring accuracy, quality, and timeliness.
• Coordinate delivery of forum action items, prioritising clear communication of expectations, recognition of common issues/interests across the suite of forums, and meticulous record keeping.
• Maintain a range of reference information for each forum including MS Teams channels, contact lists, email distribution lists, action registers, HSCE Forum Office intranet site, and others.
• Develop and facilitate strong and outcomes-focused relationships with forum chairs, members, and other key stakeholders.

About Children's Health Queensland Hospital and Health Service (CHQ HHS)

Children's Health Queensland is a recognised leader in paediatric healthcare, teaching and research, delivering a full range of clinical services and training, tertiary and quaternary care and health promotion programs to children and young people from across Queensland and northern New South Wales.   

Our interprofessional workforce of more than 5,000 people deliver responsive, integrated and internationally recognised person-centred care through a network of services and facilities, including the Queensland Children's Hospital, Jacaranda Place, Ellen Barron Family Centre, our Child and Youth Community Health Service, our Child and Youth Mental Health Service, and other statewide services and programs including specialist outreach and telehealth services.

Inclusion and diversity

To encourage inclusive practices in recruitment, we are committed to increasing our Aboriginal and Torres Strait Islander Health Workforce and building inclusive cultures that respect and promote human rights and Workforce Diversity and Inclusion. CHQ is an equal opportunity employer.

Some of the great benefits of working at CHQ HSS

If you're looking for a rewarding career, and you're excited to contribute to the development of Australia's best paediatric health service, come and join the team at CHQ and enjoy a range of benefits including:

• Opportunities for professional growth and development
• Competitive renumeration
• Annual pay increases
• 12.75% employer superannuation contribution
• 17.5% annual leave loading
• Salary packaging
• Employee wellness and assistance program
• Work/life balance, variety, and flexibility

You can find out more about why it's so great to work at CHQ HHS here.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applicants are encouraged to apply online. Please review the Role Description, Information Pack and Applicant Tool Kit for more information on application process requirements. Agency referrals will not be accepted for this position.

Documents

Before applying for this vacancy please ensure you read the documents below.

• CHQ_Applicant Toolkit_2025 (PDF)
  
  CHQ_Information for Applicants_2025 (PDF)
  
  AO5 Project Officer RD (PDF)