This role provides confidential, high-level executive and administrative support to the Executive Director, Patient Safety and Quality (PSQ), ensuring the smooth coordination of business operations, governance processes, and branch activities.

Job details

You will play a pivotal role in enabling effective leadership and decision-making across the Branch.

What you will do 

• Provide confidential executive support including diary management, correspondence review, document preparation and records coordination.
• Deliver high-level administrative and business support, including financial processing, travel coordination, procurement and HR activities.
• Manage incoming correspondence, determine priorities, and prepare or review responses on behalf of the Executive Director.
• Maintain effective records management systems and utilise corporate information systems (e.g. finance, HR, document management) to support Branch operations.

About you

We are looking for someone who is a highly organised and proactive executive support professional who thrives in a fast-paced, confidential environment. Additionally, someone who has:

• experience in high-level diary management and executive administrative support.
• strong written and verbal communication skills, with the ability to liaise effectively with senior stakeholders.
• ability to work autonomously, exercise discretion, and manage competing priorities to meet deadlines.
• experience with financial and administrative systems (or the ability to quickly acquire knowledge of systems such as Microsoft Office, S/4HANA, MyHR and Content Manager).

Why work with us?

Work alongside passionate professionals in a supportive and inclusive environment that values people and prioritises employee success and wellbeing. This includes

Competitive salaries

• 12.75% superannuation
• 17.5% leave loading

Employee wellbeing

• 38 hour full time work week
• Access to 24/7 confidential employee support providers and counsellors including for immediate family members
• Additional flexibility to support your work life balance including access to generous leave entitlements, such as purchased leave, domestic violence leave, reproductive health leave, cultural leave, study and examination leave.

Professional development

• Career progression with more than 300 diverse career pathways and career support to take you further!
• Access to a variety of programs and initiatives to support training and career growth.
• Grow your skills through hands-on experience and access to internal training opportunities and additional financial and leave benefits for approved external training and development.

Our commitment to equity, diversity and inclusion 

• At Queensland Health, our work environment is inclusive and supportive, and we value our employees. We are an equal opportunity employer and encourage applications from people of all cultures, abilities and backgrounds.
• Our commitment to cultural safety, equity, diversity and inclusion means we understand some people may need changes to the recruitment process. If you need support during the recruitment process, such as meeting with the panel virtually instead of in person, please reach out to the hiring manager. We value diverse candidates and your need for adjustments will not affect our hiring decisions. 

Ready to apply?

For further information on how to apply please review the attached Role Description.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis (temporary; full time or part time).

Documents

Before applying for this vacancy please ensure you read the documents below.

• CEQ676072 Executive Support Officer AO4 RD (PDF)
  
  QH Applicant Pack_20251027 (PDF)