Metro North Health is seeking an experienced and highly organised Executive Assistant to provide high level, confidential administrative and executive support to the Director, Metro North Public Health Unit.

Job details

About the role

Reporting to the Director, Metro North Public Health Unit, the Executive Assistant provides comprehensive, high‑level executive and administrative support to enable the effective operation of the Director's office. The role works with a high degree of autonomy and initiative, acting as a trusted intermediary between the Director and internal and external stakeholders.

Key responsibilities include managing the Director's diary and correspondence, coordinating meetings and governance activities, preparing agendas, minutes and reports, and maintaining effective office systems and records management practices. You will liaise with senior leaders across Metro North Health, prioritise competing demands, respond to urgent matters in the Director's absence, and ensure the efficient day‑to‑day functioning of the office.

About you

Our ideal candidate will be someone who can carry out the following key accountabilities in accordance with the Metro North Health's values:

• Work with a high degree of autonomy using initiative and judgement to resolve immediate problems and make decisions in the absence of the Director, in situations where precedence has not been established and procedures have not been defined when dealing with urgent requests.
• Provide high level confidential secretarial and administrative support to the Director. This includes liaison with senior management groups and maintaining effective communication channels with various stakeholders and key clients.
• Coordinate the efficient functioning of all meetings as required by the Director, including preparation, coordination and distribution of agendas and information for meetings, conferences and committees. In addition; arrange venues, catering, equipment, teleconferencing, taking minutes during meetings and following up actions arising from meetings and researching and collating information, correspondence and material necessary.

Health Equity

It is expected that all Metro North Health staff, including the incumbent of this role as a valuable member of the Metro North workforce, contribute to the health equity agenda and meet the intent of supporting the defined six actions that specifically meet the needs of Aboriginal and Torres Strait Islander people within the National Safety and Quality Health Service Standards (NSQHS), by actively supporting the elimination of racial discrimination and institutional racism; supporting increased access to health care; influencing the social, cultural and economic determinants of health; supporting the delivery of sustainable, culturally safe and responsive health services;  and recognise the importance of working with Aboriginal and Torres Strait Islander peoples, communities and organisations to design, deliver, monitor and review the health and support services we provide.

Applications from Aboriginal and Torres Strait Islander people are encouraged and welcomed.

Be part of a world-class, dynamic and growing health service that embraces technology and innovation, excellence in healthcare, quality teaching and cutting edge research. Metro North Health is committed to providing a diverse and inclusive workplace for all employees. We offer unique and rewarding professional development opportunities in a safe and flexible work environment with a focus on putting our people first. You can find out more about why it's so great to work at Metro North here: https://metronorth.health.qld.gov.au/careers

Find out about the role in more detail and how to apply in the attached Role Description.

APPLICATIONS RECEIVED VIA THIRD PARTIES (RECRUITMENT AGENCIES ETC.) WILL NOT BE ACCEPTED

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Documents

Before applying for this vacancy please ensure you read the documents below.

• MN679517 Role Description (PDF)
  
  Application Support (PDF)
  
  Benefits for working with MN (PDF)