We are seeking a well organised person with excellent communication and relationship management skills in a Secretariat function supporting boards and committees that oversee large scale, complex Information Management (IM) and Information and Communication Technology (ICT) programs and projects. You will be responsible for establishing and maintaining effective and efficient secretariat services for a significant capability uplift in the areas of program and project governance. You will also work with the Delivery Support Services Secretariat team to assist with establishing a Secretariat function that will simplify processes for board members and provide a seamless and consistent Secretariat experience across the Branch.

Job details

The role:  

This role provides secretariat services to program and project boards and other forums by preparing submissions and briefing papers for meetings, provide guidance and support on the implementation of secretariat policies, procedures and templates.

Other key responsibilities include:

• Prepare, maintain, and disseminate high quality documentation and other relevant information for the support program and project boards and committee(s) including minutes, actions and decisions ensuring the retention of appropriate records.
• Using high level judgement and communication skills, guide and inform senior management and stakeholders as to meeting and governance parameters, outcomes and decisions.
• Develop positive, collaborative working relationships with Queensland Health senior management and support staff.
• Develop and manage stakeholder relationships including senior management and support staff, initiating and facilitating open communication and disseminating business information.
• Analyse secretariat policies, procedures and templates, identify alternative approaches to improve work practices and work with the Delivery Support Services Secretariat team to implement changes to increase acceptance and stakeholder capability to comply with and adopt ICT Governance processes and relevant Terms of Reference.
• Ensure use of appropriate project management techniques, methodologies and tools in line with Queensland Health policy.
• Assist with the compilation of project management reports and other general administrative tasks.

Is this the opportunity for you?

To be considered for this role, you will have excellent communication and interpersonal skills with a diplomatic approach and the ability to liaise and relate to a wide range of stakeholders including senior and executive stakeholders. Further, the successful candidate will have demonstrated skills in advanced time management, work prioritisation skills, and advanced Microsoft Office Suite skills.

Knowledge

• A solid knowledge of project management methodology and gateway assurance will be highly regarded.
• Previous executive support to Senior Management will be highly regarded.
• Experience working within either the Government or Health sectors will be highly regarded.

About eHealth Queensland:

eHealth Queensland is one of the largest Information Communication Technology operations in the state. It is responsible for ensuring the smooth operation of information systems and technologies so that Queensland Health employees and health providers have access to information that supports the delivery of health care.

Benefits of working with eHealth Queensland:

By joining eHealth Queensland, you will work within a fast-paced, challenging and supportive environment where every employee plays a critical role in our ongoing success. 

You will enjoy a variety of benefits, including:

• Competitive salary + generous superannuation and leave loading
• Flexible working arrangements
• Diverse work culture
• Career training and development

To apply for this exciting opportunity, submit your resume and a short statement (maximum 2 pages) on how your experience, abilities, knowledge and personal qualities are relevant for the role, taking into account the key responsibilities and attributes noted in the ‘How you will be assessed' section of the role description. 

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.

Applications will remain current for a period of up to 12 months and may be considered for other vacancies which may include an alternative employment basis (temporary; full time or part time).

Documents

Before applying for this vacancy please ensure you read the documents below.

• DoH Applicant Pack (PDF)
  
  Secretariat Services Officer RD (PDF)